Deputy Chief Financial Officer

The Jacksonville Housing Authority is an equal opportunity/affirmative action employer. It is the policy and the intent of the Jacksonville Housing Authority to provide equality of opportunity in employment for all persons, and in all aspects of its personnel policies, programs, practices, operations, and in all its working conditions and relationships with employees and applicants for employment. Recruitment, hiring, assignment, training, compensation, promotion, retention, and disciplinary decisions will be made without regard to race, color, religion, creed, national origin, sex, sexual orientation, age, disability, genetic information, veteran status, or any other protected class status applicable under local, State of Florida or federal law.

POSITION

Job Title: Deputy CFO of Finance & Accounting

FLSA Classification: Exempt

EEO Classification: Officials-Administrators

Salary/Pay Grade: $90,750.00 - $145730.00

Reports to: Chief Financial Officer

JOB DESCRIPTION

Job Summary

The Deputy Director of Finance and Accounting administers, advises, manages/coordinates and oversees the day to day financial/accounting activities including general ledger, A/P, fixed assets, payroll and reporting for the Agency. This position requires strong knowledge of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) standards. The position provides support to the CFO and President & CEO for the implementation of the Agency's financial goals. Under general supervision of the CFO, manages accounting staff, and performs a full range of accounting, technical review, financial reporting and administrative duties. Performs administrative, managerial, and supervisory tasks involving the administration and operation of daily activities of the Agency within parameters defined by the CFO. Functions as alternate liaison between the Agency and the Board of Commissioners, HUD, and local jurisdictions. The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position. Responsibilities undertakes and performs other work-related duties as assigned.

Essential Job Functions

A, Oversee a variety of functions of the Authority and provide direction in order to meet the organization's long and short-term goals:

• Interview prospective participants for the program and determine eligibility based on program Plan, coordinate, lead preparation of accurate and timely financial statements, compile and analyze financial information and reports to help executive management make important business decisions.
• Evaluates and recommends changes to internal controls, establish controls to assure that directives, policies and procedures are being followed.
• Provide assistance and support to functional areas in solving problems and establishing milestones.
• Manage and performs accounting month end closings.
• Prepares and reviews monthly and annual financial statements - budget to actuals for all entities.
• Identify critical success factors and ways to measure them.
• Establish performance standards for subordinates, prepare performance appraisals, and discuss with employees.
• Interview prospective employees and make hiring recommendations,
• Assist in presenting financial reports to management and Board commissioners, answering analytical questions regarding the financial information provided
• Act as CFO in the absence of CFO.

B. Participate in assessing needs, and establishing goals and plans for the Agency:

• Assist CFO in establishing and maintaining the 5-year plan.
• Assist CFO in the preparation of the annual needs statement.
• Prepare or oversee preparation of the annual budget for the Agency.
• Stay abreast of public housing matters, developments, and opportunities by studying HUD regulations, laws, ordinances, and publications, and by attending professional conferences, training, and meetings.
• Develop and implement plans to achieve short-term and long-term goals.
• Assist in annual external audit and REAC FDS submission.
• Performs other duties as assigned or required.

MINIMUM QUALIFICATIONS

Education and Experience

Bachelor's in accounting, finance, business administration or closely related field plus ten (10) years of progressively responsible experience in public accounting, which includes a minimum of ten (10) years of supervisory experience, planning, and fiscal responsibility, and the use of computers in maintaining records, or an equivalent combination of education and experience. Ten (10) years of progressive responsibility in leading a property management company or division with a focus on affordable housing; demonstrated ability to manage staff; expertise with local, state and federal housing regulations; strong Section 8, FHA Multifamily, Public Housing and Low Income Housing Tax Credit knowledge and experience; established relationships with HUD and affordable housing providers a solid understanding of accounting requirements; working knowledge of MS Office and YARDI Voyager property management software is preferred.

Required Knowledge, Skills, and Abilities

• Knowledge of HUD, and other federal, state, and local policies, procedures, and regulations related to the operation of a public housing authority.
• Knowledge of the principles and practices of management and supervision.
• Knowledge of the principles and practices of budgeting and budget administration.
• Knowledge of report preparation techniques.
• Knowledge of the principles and practices of accounting and finance .
• Demonstrated skill of effective interpersonal and customer service.
• Demonstrated written and oral communication skills.
• Skilled in analyzing data.
• Skilled in developing policies and procedures designed to meet the goals and objectives of the organization.
• Skilled in the preparation and presentation of ideas and information in formal and informal settings.
• Ability to plan, organize, and assign routine work and special projects in order to meet organizational goals.
• Ability to develop and establish effective working relationships with employees, officials, and the public.
• Ability to compile or direct compiling of data and preparation of reports.
• Ability to analyze reports and data and formulate recommendations.
• Ability to manage multiple priorities and multiple demands to accomplish tasks in accordance with established requirements.
• Ability to anticipate potential problems and needs in order to develop and initiate appropriate corrective action.
• Ability to effectively initiate and manage work projects
• Ability to communicate effectively, both orally and in writing, with groups and individuals.
• Ability to delegate duties and assignments in order to achieve objectives.
• Ability to evaluate performance of subordinates, correct deficiencies, and to effectively assign personnel.
• Proficient knowledge and experience with accounting software applications.

Core Competencies

Strategic Leadership: Demonstrates knowledge of technical accounting duties involving the maintenance and reporting of financial accounting data; high level of business acumen, including the ability to balance the delivery of programs against the realities of a budget; comprehensive knowledge of strategic planning and project management concepts, methods, techniques, and practices; and ability to remain current in developments and trends in the area of assignment.

Initiate and Build Relationships: Accepts and celebrates differences within your team. Creates a culture that supports the open-door process and gives employees and residents your time. Be present and available. Execute empathy and understanding to build connections with people. Trust and provide honest, timely feedback. Manages mobile technology.

Operational Excellence: Embraces principles and tools to create sustainable improvement across all assigned departments within the agency. Fosters and creates an environment that is resident, and employee focused, to achieve long-term sustainable growth for the agency. Ensures the right tools are applied to the right processes.

Management Skills: Builds good working relationships at all levels within the agency. Prioritizes tasks effectively for self and assigned team. Understands the needs of different stakeholders and communicates with them as deemed appropriate. Brings people together to solve problems. Cultivates relationships with employees, residents, vendor and community partners. Develops and implements new ideas.

Execution and Results: Defines specific and measurable objectives. Identifies key performance indicators. Stays focused on the results and not the process. Leverages resources available to solve problems and achieve desirable outcomes.

Adaptable/Flexible Skills: Ability to work additional hours, if required, and work with pressing deadlines and being task oriented. Proactively seeks work assignments when current assignments have been completed-takes initiative- and is challenged by full workloads. Willingness and flexibility to manage multiple tasks simultaneously while handling a variety of responsibilities is essential.

Physical Demands

Work is principally sedentary. No special physical demands are required. The work involves normal risks or discomforts associated with an office environment. The work area is usually adequately lighted, heated, and ventilated. Must be able to sit in an office environment, able to lift up to 15 lbs.

Other: Must possess a valid driver's license and be insurable by Jacksonville Housing.

Position Reports to

Chief Financial Officer

Leadership Accountability

Yes

Supervisory Accountability

Yes

Organizational Accountability

Yes

Financial Accountability

Yes

Customer Accountability

Interfaces with customers internally and externally.

We anticipate hiring at the minimum of the respective pay grade per contractual obligations.

We are an EOE & DFWP. A successful applicant will be required to pass a background check including but not limited to employment history, criminal record and driving record, and may be subject to a pre-employment drug screening.

Section 3 and Veteran candidates preferred.

This job description should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job classification. All incumbents may not perform all the job duties listed, and some incumbents may perform some duties which are not listed, and incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description.