Purchasing Coordinator

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12306591 This is a full-time, 12-month, exempt position that reports to the Director of Fiscal Services and is located at the JWCC campus in Quincy, Illinois. Position begins immediately. John Wood Community College (JWCC) is seeking a detail-oriented and proactive Purchasing Coordinator to join our Business Services team. The Purchasing Coordinator will be responsible for overseeing the procurement of goods and services, managing vendor relationships, and ensuring compliance with college purchasing policies. This role requires strong organizational skills, excellent communication, and the ability to handle multiple projects simultaneously. KEY RESPONSIBILIES Manage the purchasing process for the college, including sourcing suppliers, obtaining quotes, and processing purchase orders. Prepare, analyze, and evaluate bids, quotes, proposals and contractual agreements in compliance with applicate state and federal regulations and Board policies. Manage the colleges purchasing card program. Maintain a fixed asset listing, handles monthly vehicle charge backs, and updates the college utility file. Serve as the point of contact and lead for the State of Illinois Business Enterprise Program (BEP). Maintain the storeroom and order office supplies for college use and monitor inventory levels to coordinate with suppliers to ensure timely delivery of products and services. Negotiate contracts and pricing agreements with vendors to secure the best value for the college. Maintain accurate records of all purchasing transactions and vendor agreements. Review and approve invoices for payment, ensuring accuracy and compliance with contract terms. Develop and implement procurement policies and procedures that promote efficiency and cost-effectiveness. Supervise the Campus Services Clerk and oversee the colleges mail services and receiving processes. Assist with budget preparation and track expenditures related to purchases. Build and maintain strong relationships with suppliers and internal stakeholders. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status. If you are a person with a disability and need assistance applying for a job, please submit a request to hr@jwcc.edu.