Event Coordinator
Aquent Talent, Campbell, CA, United States
About the Role
We’re seeking an enthusiastic Events Coordinator to join our team who is passionate about creating and executing engaging events in both in-person and virtual settings. This role is perfect for a creative professional who thrives on pushing boundaries and delivering exceptional experiences.
Key Responsibilities
- Orchestrate cross-functional events from conception to execution, managing both basic room reservations and complex production events
- Manage comprehensive event logistics including:
- Space reservations and calendar management
- Facility work orders and setup requirements
- Event oversight and on-site coordination
- Vendor and partner relationships
- Serve as primary point of contact for event-related inquiries and coordination
- Maintain and update organizational knowledge base, including:
- Standard operating procedures
- Best practices documentation
- Key metrics and performance tracking
- Lead special projects focused on operational improvements
- Ensure compliance with Conference & Production Services policies
Required Qualifications
- 4+ years of experience in event coordination, conference center operations, or equivalent role
- Bachelor’s degree or equivalent practical experience
- Proven track record of managing complex events with minimal supervision
- Strong proficiency in technology applications, including:
- Numbers
- Keynote
- Pages
- Calendar
Key Competencies
- Outstanding organizational and time management skills
- Exceptional customer service orientation
- Strong written and verbal communication abilities
- Demonstrated problem-solving capabilities
- Ability to maintain composure under pressure
- Experience interfacing with senior leadership
- Detail-oriented with strong analytical skills
- Adaptable and creative in response to challenges
- Collaborative mindset with proven ability to build relationships
- Self-motivated with consistent follow-through
What Sets You Apart
- Experience with both virtual and in-person event coordination
- Track record of implementing innovative event solutions
- Ability to manage multiple priorities in a fast-paced environment
- Strong project management capabilities
- Commitment to operational excellence
This position offers an exciting opportunity to join a dynamic team and make a significant impact through creative event execution and operational improvement.
We welcome candidates who bring fresh perspectives and are eager to contribute to our organization’s continued success.
The target hiring compensation range for this role is $40 to $45/hr. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.
About Aquent Talent:
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive
Client Description
Our client, a leader in consumer electronics, is one of the greatest, most innovative, world-changing companies ever created! More like a cluster of start-ups versus a large company, they are single-handedly credited with creating some of the most impactful products of this generation.
Working alongside some of the brightest and most talented people, the work you do here will add up to something big that could not be done anywhere else. There is no doubt that your best work will be brought out achieving some hefty goals at a heroic pace.
One thing we know is that you WILL NOT ever be bored.
Here are some more things you can expect:
- Wi-fi equipped shuttle service
- Free parking
- Onsite cafeteria
WORKING WITH AQUENT: long-term assignments with Aquent gets you access to some pretty cool things:
– You’re paid weekly
– Subsidized health (including term life and LTD) and dental benefits after your first four weeks of work (averaging at least 20 hrs/wk)
– Access to Fidelity 401(k)
– Access to FSA Program
– Direct deposit for your pay check
– Access to our Talent Rewards Program (we reward for referrals!)
– Access to free online courses via Aquent’s Gymnasium, to help you develop your skills: http://gymnasium.aquent.com/
– Access to free online courses via Lynda.com
– Aquent support: your Aquent Agent checks in with you during the course of your contract to make sure you’re happy and progressing according to your expectations (we’re also there to be looking for new opportunities for you when you’re close to wrapping up)