Bid Manager

Your role
To create bids and proposals within guidelines provided to ensure PayByPhone wins the opportunity.
What you'll be doing

Responsibilities

• Manage the Company's bid process from identification to submission and pre-award negotiations.

Managing the bid process:

• Proposal writers are responsible for managing the bid process from start to finish, including proposal writing, editing and submission. They must ensure that the bid response is submitted on time and all the documentation is accurate and compliant.
• Proactively retrieve new RFP/ITT's, RFIs and RFQs for assessment and evaluation.

• Analyze bid requirements, develop and distribute the proposal compliance matrix within the team.
• Track bid responses and evaluations of bid responses in activity log and Salesforce
• Maintain and update content as part of corporate proposal library.
• Participate in bid/no bid reviews with the leadership team and maintain an activity log. Conduct win/loss reviews.
• Develop effective processes, assets and resources to support Bidding.
• Ad Hoc duties as directed by the leadership team.

Creating Bid Content:

• Responses must be kept up to date with best practice information, technical guides and tender response recommendations.

• Ensure win themes are articulated in such a way to meet / exceed the client's requirements
• Lead storyboard sessions with bid / proposal team members
• Identify and re-work existing pre-written content where relevant.
• Put together exceptional bids clearly demonstrating product benefits and accurately responding to all elements to meet or exceed the bid requirements within stipulated time frames.
• Ability to work on multiple bids at once.

Collaborating:

• Write / edit proposal responses from a variety of stakeholders and subject matter experts to ensure proposals are comprehensive and meet client's objectives.
• Collaborate with external stakeholders such as sub-contractors to gather information and create winning proposals

Research:

• Undertake market research for the kick-off meetings
• Keep up to date with best practice information, techniques guides, and tender response recommendations.

Required Qualifications

Essential Knowledge, Skills, and Experience

Demonstrated experience / projects

• Proven track record of winning new business through the bidding process.
• Start to delivery - owning the bid process

Technical / Hard Skills

• Writing or Grammar courses

People Management experience (if applicable)

• An ability to work effectively with a diverse team and build effective working relationships

Years of Experience

• 5+ years relevant experience
• Experience in a SaaS or a similarly technical industry would be preferred
• Previous experience with PCI regulations would be preferred

Education (post-secondary, certification, etc.)

• Degree or Certification is helpful, or relevant writing experience

Approach and Abilities

Role Specific

• Excellent written communication skills: to create accurate and compelling bid content.
• Attention to detail: Must have an excellent attention to detail to ensure that all bid content is accurate and compliant.
• Technical Writing: Proposal writers must have a good understanding of technical writing to create accurate and technical bid content.
  • Evidence of producing high standard written documents on a consistent and time sensitive basis.
• Time Management: must have excellent time management skills to manage multiple

bids simultaneously and meet tight deadlines.

• Collaboration: Must be able to work effectively with internal and external stakeholders.
• Self motivated

• Knowledge of proposal automation software - Responsive

Communication

• Excellent communication skills and extensive proposal writing and editing experience.

Problem Solving / Decision Making

• Flexibility in adapting to deadlines, changing schedules, priorities and unpredictable events.

Level of Ownership (of tasks, projects, portfolios, and/or strategy)

• Start to delivery - owning the bid process

Level of Leadership

• Negotiation skills to obtain what's needed within tight timelines; Maintain control over the process and timelines.

Success in the role

What does success look like in the role?

• Bids completed and delivered within timelines
• Creative responses to impress prospects and clients

About Corpay

Corpay is a global technology organisation that is leading the future of commercial payments with a culture of innovation that drives us to constantly create new and better ways to pay. Our specialized payment solutions help businesses control, simplify, and secure payment for fuel, general payables, toll and lodging expenses. Millions of people in over 80 countries around the world use our solutions for their payments.

All offers of employment made by Corpay (and its subsidiary companies) are subject to the successful completion of satisfactory pre-employment vetting by an independent supplier (Experian). This is in accordance with Corpay's Resourcing Policy and include employment referencing, identity, adverse financial, criminal and sanctions list checks. We do this to meet our legal and regulatory requirements.

Corpay is dedicated to encouraging a supportive and inclusive culture among our employees. It is within our best interest to promote diversity and eliminate discrimination in the workplace. We seek to ensure that all employees and job applicants are given equal opportunities.

Notice to Agency and Search Firm Representatives: Corpay will not accept unsolicited CV's from agencies and/or search firms for this job posting. Resumes submitted to any Corpay employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Corpay. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.