Head of Finance Operations

Benefits:

401(k)

401(k) matching

Competitive salary

Dental insurance

Free food & snacks

Health insurance

Paid time off

Vision insurance

Job Title: Head of Finance & Operations

Location: New York City, Hybrid

Reports to: Executive Director

Job Summary:

The Head of Finance & Operations is a key member of the Malteser International Americas leadership team, responsible for overseeing and managing the financial health and operational efficiency of the organization, including IT. This position works closely with the Financial Analyst/Accountant and the Compliance & Operations Manager and reports directly to the Executive Director. As needed, this position will also be involved in the review and approval of financial donor reports and in new business development with a focus on proposal budget review and approval for U.S. government funding.

Responsibilities:

Finance & Accounting

Lead all financial planning, forecasting, and budgeting processes, ensuring alignment with the organization's goals and objectives.

Oversee the preparation of financial statements, including consolidated monthly, quarterly, and annual reports, ensuring accuracy and compliance with GAAP and nonprofit-specific regulations.

Oversee the organization's accounting operations, including accounts payable, receivable, payroll, general ledger, and grant accounting.

Monitor cash flow and financial performance to maintain financial sustainability.

Ensure compliance with all local, state, and federal tax reporting requirements, including IRS Form 990 and other necessary filings.

Lead annual audit preparation and coordinate with external auditors to ensure successful and timely audits.

Provide financial analysis and insights to the executive leadership team and Board of Directors to support decision-making.

Develop and implement financial policies, procedures, and internal controls to safeguard the organization’s assets.

Operations

Oversee all operational aspects of the organization, including IT, ensuring efficient and smooth day-to-day operations.

Oversee development and management of the organization’s operational budget, ensuring effective resource allocation.

Ensure compliance with legal, regulatory, and donor requirements, including overseeing leases, insurance, and vendor relationships.

Lead risk management initiatives to identify potential risks and implement strategies to mitigate them.

Leadership & Strategy

Serve as a thought partner to the Executive Director and leadership team, providing strategic recommendations based on financial analysis and projections.

Participate in strategic planning efforts and contribute to organizational growth and sustainability.

Engage with the Board of Directors and relevant committees, presenting financial reports and providing updates on operational matters.

Foster a collaborative environment, building strong cross-functional relationships across the organization to ensure alignment with strategic priorities.

Grant Management & Fundraising Support

Oversee financial aspects of fundraising efforts and donor reporting in close collaboration with the Head of Development and the Head of Programs.

Oversee accurate financial tracking of grants and donations, including restricted and unrestricted funds.

Review and approve financial reports to donors.

Review and approve proposal budgets and ensure compliance with donor financial requirements.

Qualifications:

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (Master’s degree or CPA preferred).

Minimum of 7-10 years of experience in financial management and operations, with at least 3-5 years in a nonprofit setting.

Strong understanding of nonprofit accounting principles, including fund accounting, GAAP, and compliance with IRS regulations for 501(c)(3) organizations is preferred.

Proven experience in managing financial audits, preparing tax filings, and overseeing budget development.

Demonstrated success in managing the operations of an organization, including IT.

Experience working with financial software such as QuickBooks, SAP or similar.

Strong leadership and team management skills, with a collaborative, inclusive approach to working with diverse teams.

Excellent analytical and problem-solving abilities, with strong attention to detail and accuracy.

Ability to communicate complex financial information clearly to non-financial staff, donors, and Board members.

Knowledge of U.S. government donor regulations and compliance with funding and financial reporting requirements is an advantage.

High level of integrity, ethics, and commitment to the organization’s mission and values.

Start Date: As soon as possible, November 2024, preferred.

Flexible work from home options available.