Office Specialist I - Anticipated Vacancy

Office Specialist I - Anticipated Vacancy Augusta , Maine , United States | Administrative & Office Support | Full-time | Partially remote Apply by: Jan. 6, 2025 Apply with Linkedin Apply Job Class Code : 6546 Grade: 16 Salary: $18.76 - $27.03 per hour Closing: January 6, 2025 At the Department of the Secretary of State, we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer great benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens. The Bureau of Motor Vehicles (BMV), Division of Driver License Services, is looking for anOffice Specialist Iwho is ready to take on a fast-paced, dynamic role where you’ll be directly involved in shaping and improving processes that impact our community. If you're someone who thrives on problem-solving, data analysis, and making real-time decisions, this position offers the perfect opportunity for you to make a difference. Work hours for this position are Monday-Friday 8:00am-5:00pm. What you will do on a typical day : Respond to inquiries from the Secretary of State’s office, constituents, and colleagues with a solution-oriented approach. Dive deep into data, analyze trends, and offer insights that will directly influence decision-making and improve operations. Take initiative in solving problems—whether it’s identifying errors or researching new solutions to drive efficiency. Work collaboratively with various teams to address challenges and implement improvements, helping to enhance the services we provide to the public. Prepare reports, summarize findings, and make recommendations to improve processes and systems. Maintain and update web content that is crucial to the division’s operations, ensuring that all information is accurate and accessible. Provide administrative support to the Director, while also taking ownership of projects and solving problems independently. This role is perfect for someone who enjoys variety, thrives in a team environment, and is always looking for ways to make processes better. You will be empowered to think critically, collaborate with others, and make meaningful contributions to the success of our division—impacting everything from daily operations to long-term improvements. What you will need to succeed : A solid understanding of office practices, with a focus on data input/output and quality control. The ability to conduct research, analyze complex data, and implement practical solutions. Experience with web content management and the ability to ensure all information is up-to-date and accurate. Strong organizational skills, with the ability to manage inventories and supplies effectively. Proficiency in Microsoft Outlook and Word, and familiarity with Excel and PowerPoint. Exceptional writing skills, enabling you to create clear and concise reports. A keen eye for detail to ensure accuracy in data and documents. The ability to think critically and independently, offering suggestions for process improvements Minimum Qualifications: (Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience.) Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II. All new hires must successfully pass a National Criminal Background check, including fingerprinting, prior to starting. Why you should apply : This is your chance to join a team where your contributions matter, and where you'll have the opportunity to grow in your career. If you are excited about working in a fast-paced, impactful environment, solving problems, and improving processes, this is the job for you! For more information or questions, please contact:Matthew Dudley (Matthew.S.Dudley@maine.gov) or call (207) 441-4512. Why join our team? No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value). Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). State employees are eligible for an extensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) . Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time. There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request. Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.