Benefits and HRIS Specialist

Position Overview & Responsibilities:

The Benefits & HRIS Specialist is responsible for the implementation, communication and administration of Christensen Farm's employee benefits programs as well as analyzing people processes and recommending technical solutions to create greater efficiency within the Human Resources department. Leads efforts to ensure employee understanding and election of benefit program offerings and improves organizational costs of insurance offerings. The Benefits & HRIS Specialist must be exceedingly well organized, flexible, resourceful, and personable and enjoy the administrative challenges of supporting employees with a wide variety of understanding of the benefit programs and technology used within our people processes. This role also plays an important part in maintaining and developing reports for our people analytics and compliance requirements.

Major Areas of Accountability:

BENEFITS ADMINISTRATION

• Oversees the administration of employee benefits plans, enrollment of new hires; document management; compliance; enrolling and terminating with carriers; and reconciliation of invoices. Calculates employee benefit coverage for retirement savings plans, disability plans, group, medical, dental, and/or life insurance as well as other employee benefit programs.
• Manages the annual and ongoing enrollment process which includes developing, planning, and implementing various communications, plan descriptions, handbooks, and training programs to provide human resources, management and employees with information necessary to understand their benefit programs.
• Supports the analysis employee benefit plans to ensure compliance with federal and state regulations
• Implements opportunities for plan improvements based on market analysis to ensure a competitive benefit package.
• May conduct or participates in local and national benefit surveys as needed and appropriate.
• Works with vendors to plan and manage the implementation, communication and administration of system wide employee benefit programs.
• Leverages vendor relationships and ensures adherence to contractual provisions, high level of customer service/ issue resolution and enhancements to contractual arrangements.
• Leads various benefit and wellness projects to enhance the effectiveness of the program, control costs, and ensure adherence to legal and regulatory standards.
• Recommends and implements new administrative procedures to streamline and automate the employee benefit function.
• Participates in other HR activities, including committees and other special projects as assigned
• Support payroll processing related to benefit premium accuracy.

HRIS & REPORTING

• Resolves HR application issues, monitors and troubleshoots various system issues.
• Administers HRIS security roles and permissions for users.
• Ensures data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities.
• Recommends upgrades or enhancements to HR systems such as UKG, ApplicantPro or other HR systems.
• Configures the HRIS platform to support reoccurring or new business processes such as annual performance reviews, annual compensation reviews, open enrollment, earnings and deductions, etc.
• Develops reporting for people analytics.
• Writes, maintains and supports a variety of reports or queries using appropriate reporting tools.
• Assists in the development of standard reports for finance, talent acquisition, business partners and government/compliance reporting.
• Helps maintain data integrity in systems by running queries and analyzing data.

EMPLOYEE SUPPORT

• Conducts training, including developing user procedures, guidelines, and documentation.
• Trains employees on new processes/functionality of HRIS solution.
• Serves as technical point of contact, subject matter expert and liaison for internal departments and external vendors.
• Provides support for employees related to questions on benefit plan offerings and efficient plan usage.

Education, Training, and Experience Requirements:

• Education: This position requires a 2 or 4-year Degree in HR, Business or IT related field or equivalent work experience.
• 5+ years of experience in Human Resources that includes experience in managing the administration of employee benefits programs, developing plan materials, identifying/implementing opportunities to improve benefit plans and related costs and leading complex benefits related projects, employee enrollment records within an HRIS solution, identifying/implementing features and functionality that improve people processes and encourage automation
• Individual must demonstrate strong communication and presentation skills to engage stakeholders, ensuring comprehension and ultimately influencing behaviors
• Demonstrated understanding of the laws and regulations that impact employee benefits (i.e., ERISA, COBRA, FMLA, Affordable Care Act, IRS and DOL requirements).
• Demonstrated ability to develop accurate and clear communications that appropriately communicates programs and projects to all levels from executives to employees.
• Demonstrated ability to pull information together in a consumable report in order to support decision making.
• Excellent written and verbal communication skills and the ability to communicate effectively with all levels of employees
• Individual must possess personal organization and time management skills with the ability to adapt and function effectively in a fast paced, changing environment.
• Other Technical Skills required: Basic understanding of Microsoft Office programs, including Outlook, Excel, and Word

Reports to:

• HR Operations Manager

Christensen Farms is an equal opportunity employer. It is our policy to select the most qualified person for each position in the organization. No employee of CF will discriminate against any applicant for employment or a fellow employee because of race, color, religion, sex, national origin, disability, citizenship status, genetic information, age, sexual orientation, gender identity, military status, veteran status or any other prohibited basis under applicable local, state, or federal law.