Office Assistant, Administration & Finance

Office Assistant, Administration & Finance

Department: Administration & Finance

Location: District Administration

Reports To: Vice President, Finance & Business Services

Recruitment Type: External/Internal

Requisition ID: req5692

Employment Type: Full-Time Support Staff

Union Position: Non-Union

Work Schedule: M-F, 8:30 am - 5:00 pm

Number of Openings: 1

Job Description:

SUMMARY
Providesgeneral customer service and basic administrative and clerical support for boththe supervisor and the Administration & Finance division.

ESSENTIALFUNCTIONS

• Provides a full range of administrative and clerical support services
• Answers phones and screens incoming calls and mail; responds independently to inquiries, drafts responses for leadership review or refers as appropriate
• Establishes and maintains general files and records
• Coordinates and manages departmental calendars, appointments and meetings
• Arranges travel plans and itineraries and compiles documents and expense reports for travel-related meetings
• Creates, maintains and tracks applicable departmental information
• Composes and prepares both routine and confidential correspondence, letters, memos, forms, reports and other documents
• Provides general support for various departmental projects and initiatives
• May provide assistance to the Accounts Payable and Payroll Departments to ensure the effective and efficient processing and handling of accounts payable and payroll checks
• May provide assistance with the day-to-day operations of treasury and cash management services
• May provide assistance and clerical support to the College's Campus Card Office
• May prepare records, notices and minutes
• May attend meetings and transcribe notes
• Performs other duties as assigned

REQUIRED QUALIFICATIONS

EDUCATIONAND EXPERIENCE/TRAINING

• Associate's Degree and a minimum of two (2) years relevant experience OR a High School Diploma (or equivalent) and a minimum of three (3) years of:
  • Demonstrated experience in an administrative or clerical role with scheduling responsibilities in a fast-paced environment
  • Demonstrated experience making sound decisions that affect a work unit or team
• Significant related experience may substitute for education
• Working knowledge of basic office processes and systems

KNOWLEDGE,SKILLS and ABILITIES

• Possess strong organizational, time-management skills and contributes to best practices of the department
• Possess excellent written, verbal and interpersonal communication skills
• Ability to work collaboratively as part of a team as well as independently
• Ability to work accurately with great attention to detail
• Excellent customer service skills and proven ability to develop and sustain productive relationships
• Ability to effectively accept direction from multiple levels of the Division across various departments
• Possess working knowledge of administrative and scheduling concepts, practices and procedures with the ability to apply to varied situations
• Demonstrated basic proficiency with Microsoft Outlook, Word, Excel and PowerPoint
• Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity
• Possess sensitivity to appropriately respond to the needs of a diverse population

COMPETENCIES

CRITICALCOMPETENCIES

• Service Focus
• Communications
• Quality of Work

VERYIMPORTANT COMPETENCIES

• Collaboration
• Adaptability

IMPORTANT COMPETENCIES

• Time Utilization
• Continuous Improvement

PREFERREDQUALIFICATIONS

EDUCATION AND EXPERIENCE/TRAINING

• Demonstrated experience making sound decisions that affect a work unit or team
• Demonstrated experience in a role requiring diverse problem-solving methods in a variety of situations

PHYSICAL DEMANDS/WORKING CONDITIONS
(The demands described here are representative ofthose that must be met by an employee to successfully perform the essentialfunctions of this job. Reasonableaccommodations may be made to enable individuals with disabilities to performthe essential functions.)

• The work is performed in a normal, professional office environment;
• The work area is adequately lighted, heated and ventilated;
• Typically, the employee may sit comfortably to perform the duties of the job and will perform repetitive motions with hands/fingers using a computer mouse and keyboard to type. However, there may be some walking; standing; bending; carrying of light items such as papers, files, pamphlets, books, etc.;
  Work may also require walking and standing in conjunction with travel to and attendance at meetings away from the worksite

Special Note: Target Starting Salary Range: $34,125 to$35,875

The final offer for the successfulcandidate is targeted to fall within this range, but will be based upon anassessment of internal equity, the unit's available budget, and the candidate'squalifications in relation to the minimum and/or preferred job requirement(s).

Special Instructions to Applicants: During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.

Affirmative Action Statement: Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.