Administrative Assistant Job at Medinah Country Club in Medinah

Job Details

Job Location
Medinah Country Club Location - Medinah, IL

Position Type
Full Time

Description

At Medinah Country Club, our mission is to offer a world-class golf experience and the highest quality, family-oriented, private club amenities to our members and honored guests on a fiscally responsible basis. We believe our club's success is built upon the shared vision of our members and employees, and it's our shared commitment to excellence for more than 100 years that sets our club apart. Our team is guided by our core values:

• Acting with Kindness and Respect
• Displaying Care and Empathy
• Behaving with Integrity
• Learning and Growing, both Personally and Professionally
• Working Together as a Team

At Medinah Country Club, you'll find opportunities to work alongside talentedprofessionals and hospitality experts in a driven, supportive environment. We hope you will consider joining our Medinah employee family!

Job Title: Administrative Assistant (Operator)

Reports to: Executive Assistant

Job Summary:

Provides vital support to club leaders under the direction of the Executive Assistant. Performs a variety of administrative tasks that require confidentiality, strong communication skills, and a comprehensive understanding of Club policies and procedures.

Job Responsibilities:

• Performs administrative duties as directed by the Executive Assistant
• Handles matters and support functions requiring in-depth knowledge of Club policies.
• Maintains positive relationships with staff and stakeholders.
• Distributes information to staff as needed.
• Communicates and coordinates Executive Assistant instructions with various individuals and departments.
• Responds to inquiries and prepare routine and non-routine correspondence.
• Assists in various administrative projects and support research efforts.
• Operates and maintains office equipment, including printers, copiers, and fax machines.
• Ensures deadlines are met while adapting to changing priorities.
• Processes expense reports and monitors incoming invoices.
• Answers and direct phone calls, retrieves and distributes messages, and responds to basic inquiries.
• Greets and directs visitors, clients, and employees in a professional manner.
• Maintains inventory of office supplies and coordinate the maintenance of office equipment.
• Opens, sorts, and distributes incoming mail.
• Manages electronic and physical documents (scanning, copying, etc.).
• Prepares and mails correspondence via various delivery methods (first class, certified, Federal Express).
• Prints and mail checks, invoices, and other documents as needed.
• Assists other departments with administrative tasks upon request.
• All other duties as assigned by the Executive Assistant and or General Manager

Qualifications

Required Skills/Abilities:

• Proven experience in an administrative role.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Proficiency in office software and equipment.
• Strong multitasking abilities and adaptability to changing priorities.

Education and Experience:

• High school diploma required; Bachelor's degree in Business Administration or related field preferred.
• At least two years of related experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

All offers of employment are based upon satisfactory completion of background checks