Aston Carter is hiring: Administrative Assistant in Englewood

Job Title: Administrative Assistant

Job Description

Immediate opening for an Administrative Assistant position based in Lone Tree, CO. This role will support multiple departments and teams within the company. The Administrative Assistant should have a minimum of 4 years of experience in supporting employees and management, be familiar with current technical tools/programs/software, and possess professional practices.

Responsibilities

+ Provide administrative support to employees and management.

+ Coordinate meetings including scheduling, facilitating key stakeholders' attendance, booking conference rooms, arranging for catering, and assisting in compiling support documentation/materials.

+ Research, plan, and execute on and off-site departmental events as needed.

+ Create, edit, and format documents such as reports, memos, presentations, SOPs, and correspondence. Maintain accurate and up-to-date files and records, both in physical and digital formats.

+ Prepare reports, presentations, and spreadsheets as requested by district staff or management.

+ Process invoices and purchase orders. Coordinate with the business and finance department as required.

+ Monitor multiple shared inboxes, responding to and handling requests that are received.

+ Provide support alongside other members of our operations support team as needed including, but not limited to: arranging and coordinating travel, reservations, and completing expense reports and templates.

+ Collaborate with other administrative staff and department members to foster a positive and productive work environment. Support cross-functional teamwork and contribute to a cohesive team dynamic.

+ Maintain a working knowledge of standard software/technology.

Essential Skills

+ 4+ years in administrative/customer service type roles.

+ Experience with Microsoft Office, including Outlook.

+ Proficiency in inbox and email management.

+ Experience with expense management and tools like Concur.

+ Critical thinking and problem-solving skills.

+ Ability to work in a fast-paced environment.

Additional Skills & Qualifications

+ Microsoft Excel experience, including PT and VLOOKUP.

+ Industry experience.

Work Environment

Regular, in-office attendance is important. The position will be 40 hours a week, with shifts from either 7:30-4:30 or 8-5. The role prefers the 7:30-4:30 shift to ensure meetings that begin at 8 are set up and ready to go. The office features a brand new state-of-the-art facility, including a gourmet cafeteria with stipend meals and a brand new gym accessible to all employees. The team offers extensive training, development opportunities, and a supportive environment aimed at propelling your career forward. Enjoy top-notch health benefits, a wealth-building 401k plan, and exceptional growth opportunities for a lifetime of success. ?

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.