Administrative Assistant Job at The O'Connor Group in St Louis

Job Description
The Administrative Assistant (fully remote) will support efficient operations of a large Human Services contract. The Administrative Assistant role requires an individual who is highly organized, with a strong attention to detail and the ability to multi-task in a deadline driven environment with multiple project deliverables happening concurrently.

• Job Responsibilities:

• Document Preparation and Management: receive, process, and distribute documents ensuring that confidentiality requirements (i.e. HIPAA) are followed including redacting information, as required.
• Meeting Scheduling: coordinate meetings with internal and external stakeholders including maintaining a master calendar.
• Data Entry: accurately enter data and summary information into various electronic platforms, databases, and/or spreadsheets.
• Reporting: provide support in the production and distribution of scheduled and ad hoc reports. Support includes, but is not limited to, data entry, proofreading, formatting, and submission.
• Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and adjusting plans.
• Track progress of contract deliverables completed by Program Manager(s) ensuring that deadlines are met.

Requirements

• Job Requirements/Qualifications:

• Associate's degree in business or two years of attendance at a college or university in business. Bachelor's degree is preferred.
• Proficiency in all of the following Microsoft Office applications: Word, Excel, Teams, and PowerPoint. Previous experience with Adobe Pro or other document redaction software is a plus!
• Experience in the Human Services field; familiarity with Intellectual Disabilities services and terminology preferred.
• Previous experience with data collection and database management preferred.
• Knowledge of standard business formats and styles for letters and business forms.
• Self-motivated, shows initiative, and ability to work independently.
• Must be able to work in a fast-paced environment and manage multiple tasks and priorities without sacrificing quality.
• Strong organizational and time management skills.