Administrative Assistant Job at Ultimate Staffing in Oceanside

Job Description:

As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of the office. You will be responsible for providing administrative support to various departments, managing office tasks, and contributing to a positive work environment. You will need to understand that every call is different and must have the correct response to each unique situation.

Key Responsibilities:

• Answer and direct phone calls professionally.
• Handle 30-40 calls on a busy day.
• Great sense of urgency when customers call - understand what is most important.
• Not afraid to get up and go ask higher ups for help/questions.
• Manage office correspondence and emails.
• Schedule appointments and customer visits.
• Maintain organized filing systems.
• Prepare and edit documents and reports.
• Perform other administrative duties as needed.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.