Aston Carter is hiring: Administrative Assistant in Racine

Job Title: Admin AssistantJob Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide comprehensive administrative support, ensuring the efficient operation of the office. This role requires excellent communication skills, the ability to multitask, and a proactive approach to problem-solving.

Key Responsibilities

+ Office Management: Maintain office supplies inventory, order supplies as needed, and ensure the office environment is clean and organized.

+ Scheduling and Coordination: Manage calendars, schedule meetings, and coordinate travel arrangements for executives and team members.

+ Communication: Handle incoming calls, emails, and other correspondence, directing them to the appropriate parties and responding on behalf of the team when necessary.

+ Documentation: Prepare, edit, and format documents, reports, and presentations. Maintain accurate and organized filing systems.

+ Meeting Support: Prepare agendas, take minutes, and distribute meeting notes. Ensure follow-up on action items.

+ Event Planning: Assist in planning and organizing company events, meetings, and conferences.

+ Data Entry: Input and update data in various systems and databases, ensuring accuracy and confidentiality.

+ Customer Service: Greet visitors, answer inquiries, and provide assistance as needed.

Qualifications

+ Education: High school diploma or equivalent; associates or bachelors degree preferred.

+ Experience: Proven experience as an administrative assistant or in a similar role.

+ Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

+ Excellent verbal and written communication skills.

+ Strong organizational and time-management skills.

+ Ability to multitask and prioritize tasks effectively.

+ Attention to detail and problem-solving skills.

+ Professional demeanor and strong interpersonal skills.

Preferred Skills

+ Experience with office management software (e.g., MS Office, Google Workspace).

+ Familiarity with basic accounting and bookkeeping tasks.

+ Ability to work independently and as part of a team.

+ Strong customer service orientation.

Job Type

This is a Contract-to-Hire position with a duration of 6 Month(s).

Work Site

This is a fully on-site position in Racine, Wisconsin.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.