Administrative Assistant Job at SourcePro Search, LLC in Houston

We're seeking an Legal Administrative Assistant (Legal Secretary) to join our top ranked global law firm client. This role will be based in their Houston office.

What You'll Do:

• Manage and maintain lawyers' busy schedules and calendars
• Serve as primary point of contact for clients in person and over the phone.
• Provide administrative support to attorneys, including calendaring, drafting correspondence, and filing.
• Prepare engagement letters.
• Proofread client documents and other legal documents, as requested.
• Answer client questions related to the administrative side of the process.
• Maintain good communication with clients, attorneys and staff.
• Prepare client billing and input time entry.
• Schedule travel and meeting arrangements.
• Make, screen and route telephone calls, place conference calls and schedule appointments.
• Create and maintain legal files and indices.
• Set up and maintain files and records.
• Assist attorneys with client outreach and business development needs when requested.
• Assist with overflow work as requested.
• Perform other duties as assigned.

• Experience working in the Legal industry or supporting Legal staff
• Proficiency in Microsoft Office Suite required
• Ability to communicate effectively, both orally and in writing with all levels of Firm personnel
• High level of professionalism and excellent customer service skills
• Must take initiative and be a self-starter
• Ability to work independently and as part of a team
• Excellent organizational skills
• High degree of accuracy and attention to detail
• Ability to multi-task
• Update job knowledge by participating in educational opportunities within the Firm
• Ability to work efficiently and accurately in a fast-paced environment
• Solid time management and prioritization skills
• Ability to work well under pressure
• High level of discretion while working with sensitive information and documents