Administrative Assistant Job at Fives in Brentwood

Fives Group is seeking an Administrative Assistant. About Fives Group: Fives Group, headquartered in Paris, France, is an industrial engineering group founded in 1812 that designs and supplies machines, process equipment and production lines for the world's largest industrial groups including the aluminum, steel, tube and pipe, glass, automotive, aerospace, logistics, cement and energy sectors. In 2018, Fives achieved sales of $2 billion with a team of close to 8,500 employees and a network of over 100 operational units in over 25 countries. Responsibilities: Perform various administrative tasks requiring a thorough knowledge of office routine and understanding of the firm's organization, programs, and procedures. Handle proprietary information in a confidential manner at all times. Maintain archive records and databases in accordance with corporate procedures. Assist other departments with various tasks such as New Hire Orientation, the ordering of memorials, or gifts for births, get well, and weddings and assist with event planning as needed. Assist with corporate led initiatives as assigned. Perform front desk reception and provide backup assistance to the Central Services team as required; welcoming visitors and clients, extend professional first and last impressions. Support travel requirements by scheduling of rental cars and reconciliation of rental invoices where applicable. Assist Central Services with creation of ID badges and replacement badges; and ordering of nameplates for new hires. Provide assistance to Client Requirements for project team compliance as assigned. Train other staff in use of prevailing office software applications. Additional duties may be assigned based on business need which may include arranging travel, database and record management, or planning company events Occasional travel may be required. Coordination of duties in a Team Environment Valid driver's license required. May be waived for international assignments Qualifications: High school diploma required; Associates degree preferred. 2 years of experience in an office environment. Experience organizing meetings for administrators, greeting office visitors and composing documents. Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat. Benefits: Hired employees will receive great benefits along with an extremely competitive compensation package. Benefits include Health, Dental, Vision, Life, Disability, Holidays, Personal Time Off and 401K & IRA and more.