Administrative Assistant Job at Total Quality Logistics in Indianapolis

About the role:

As an Administrative Assistant for TQL, you play an integral role in the culture and employee experience in our satellite office. You will be responsible for supporting multiple leaders, handle office management responsibilities, culture initiatives, and manage receptionist duties. If you are someone who enjoys a variety of tasks and projects, interacting with people at all levels within the organization, and have an outgoing and professional attitude, apply today.

Whats in it for you:

• Compensation starting at $19.78/hour
• Health, Dental and Vision coverage to best fit your needs, including a plan that takes $0 out of your paycheck + 401(k) with company match
• Be the go-to person for any office needs
• Every day is different diverse range of tasks and duties
• Build relationships and support leadership
• We win wherever we go - Voted a Fortune 100 Best Companies to Work for Workplaces USA (2023) and Forbes Americas Best Employers (2022)
  

What youll be doing:

• Office Management
  
  
  • Support events and employee engagement efforts in your office
  • Assist with onboarding new hires in your office
  • Communicate with Facilities department and property manager
  • Order and maintain office supplies
  • Oversee the overall cleanliness of the office
  
  
• Leader Support
  • Manage and maintain the managers schedules
  • Create weekly and monthly Sales reports
  • Complete expense reports for manager
  • Coordinate travel arrangements with TQLs Travel Team
  • Other tasks as needed to help save leadership time
  
  
• Reception Support
  • Greet and escort job applicants through their onsite interviews
  • Prepare and distribute agendas for department meetings
  • Screen incoming calls and transfer to appropriate individuals
  • Pick up packages and mail, and distribute to the office
    
  
  
  
  

What you need:

• 1-3 years of administrative experience
• High energy with excellent communication skills
• Ability to work in a multitasking, fast paced environment
• Organized with a strong attention to detail
• Proficient computer skills Outlook, Word, Excel, PowerPoint
• Adaptable to changing priorities
• Have a professional attitude and confidentiality
  

Where you'll be: 8777 Purdue Rd., Suite 200, Indianapolis, IN 46268