ICONMA is hiring: Administrative Assistant in Plano

Our Client, a Banking company, is looking for dministrative Assistant for their Plano, TX/Hybrid location.

Responsibilities:

• Proactively manage the calendar of multiple senior executives, anticipate necessary background material, and effectively resolve conflicts that arise in a professional manner.
• Answer executive phone line, which entails taking accurate messages, knowing executives whereabouts and handling calls with appropriate judgment
• Provide building access/badges and technical equipment for new hires
• Experience in processing travel and entertainment expenses promptly and accurately.
• Client Lynch Concur experience a plus; Process invoices in Ariba
• Use the online travel system to schedule travel arrangements (both domestic and international)
• Handle sensitive and/or confidential documents and information
• Communicate with executives and line management to gather or convey relevant information related to meetings and schedules
• The ideal candidate for this role must have experience working in a fast paced work environment with the ability to multitask and perform with a great level of efficiency.
• Performs diverse, advanced and confidential administration support functions.
• May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment.

Requirements:

• Min 8+ Years' Experience. Previous Administrative experience required, preferably in financial services
• Strong knowledge of utilizing Concur, Ariba, Outlook, Word, Power point and Excel.
• Experience working with a large team and prior trading floor admin experience is a plus
• Min 8+ Years' Experience.
• Previous Administrative experience required, preferably in financial services
• Strong knowledge of utilizing Concur, Ariba, Outlook, Word, Power point and Excel.
• Experience working with a large team and prior trading floor admin experience is a plus.
• Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions
• Polished and professional in phone and email communications
• Strong attention to detail, ability to work effectively and under pressure and time constraints.
• Exceptional problem solving skills and tenacious work ethic
• Excellent time management, organization and multi-tasking skills
• Project Administration / Tasks / Deliverables Mgmt
• Excel 5
• Microsoft Excel

Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities

As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.