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Tad PGS

Administrative Assistant Job at Tad PGS in San Diego

Tad PGS, San Diego, CA, United States

We have an outstanding Contract to Hire position for an Administrative Assistant to join a leading Company located in the San Diego, CA surrounding area.

Pay Rate: $24.78 - $27.61

**U.S. Citizenship is required.**

Job Responsibilities:

  • CCCB weekly meeting update reports.
  • Receive all overtime reports from Trades and Operations teams to generate Weekend Overtime Reports.
  • Attend Weekly Resource Meetings on Fridays to review overtime reports.
  • Distribute all RCC, ATP, MOD's internal -Trades.
  • Process all Class F estimates as received.
  • Create and maintain Lead Sheet for each project, create specification folders, download specs & drawing for each project.
  • Generate CFRs received by Subcontractors.
  • Correct CFRs that are reflecting errors in SRDAP/NMD and recycle & resubmit promptly. Monitor all emails daily and any recycled error CFRs that were resubmitted via NMD.
  • Distribute all PCFs to Subcontractors.
  • Manually input all answers in SRDAP received by SWRMC personnel or Prime contractors and distribute. (*Note certain availabilities have different processes for i.e. DDG1000, CVNs, and PSAs).
  • Download reference & drawing from SRDAP.
  • Generate ServiceNow ticket w/IT & SWRMC when CFR/IDRs errors cannot be corrected that day.
  • Check SRDAP for answers & distribute them internally and to all trades.
  • Create specification binders for Area Managers for all projects as requested.
  • Monitor and maintain the Area Manager's assignments (work items) updated in SRDAP.
  • Await new direction and process for IFS regarding RCCs and Specs.
  • Coordinate and set up all 25%, 50%, 75% & 100% conference meetings and briefs.
  • Troubleshoot all errors within SRDAP, IFS and Doc Locator.
Basic Hiring Criteria:
  • High School Diploma or equivalent.
  • MS Office experience.
  • Proven administrative experience.
  • Aptitude for learning new software and in-house systems.
Benefits offered vary by contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, and affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.

Job Requirements

Minimum Security Clearance:

No Clearance

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.tadpgs.com/candidate-privacy/ or https://pdsdefense.com/candidate-privacy/

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance