Administrative Assistant Job at Destiny Healthcare Services - Westchester in Chi

The Administrative Assistant Specialist is responsible for managing the location’s employee needs. This includes setting up and conducting orientations, assuring the correct personnel file paperwork is completed, managing the personnel file from fire to termination, tracking in-service hours, supervisions and evaluations, and the disciplinary process.

Organizational Relationship: Reports to the Agency Manager

Schedule: 

Monday- Friday 9am - 5pm 

Qualifications:

• High School graduate or equivalent.
• 1-year recent HR experience in filing/data entry etc in a home service-related company is preferred.
• Bilingual ( Spanish / English ) REQUIRED 
• Moderate competency with computers and keyboarding, EXCEL spreadsheet competence is required.
• Ability to effectively multi-task and is a self-starter able to be self-directed most of the time.

Responsibilities:

• · Answer telephone inquiries regarding hiring, sets up interviews/orientations.
• · Assists with orientations, involving key personnel from all departments to participate.
• · Assures accurate completion all required hiring documents timely per agency policy.
• · Manages and assures security of the personnel files from hire to termination.
• · Coordinates/Tracks all required initial training & in-service training, supervisions, evaluations, disciplinary actions and required health data.
• · Communicates effectively with the Agency Manager and scheduling departments when employee issues surface.
• · Advocates for employees to the degree possible for effective operations.
• · Assists the Agency Manager in preparing for audits or surveys.
• · Maintains personnel files and the HR department “survey ready” at all times.
• · Participates in QA Committee program.
• · Actively encourages employee recognition program
• . handle employee benefits
• · Other duties as assigned.

Benefits 

• PTO 
• Medical 
• Vision 
• Dental 
• Pet Insurance 
• Short/Long Term Disability