Administrative Assistant Job at Russell Tobin in Redmond

Russell Tobin and Associates is seeking an Administrative Assistant for one of our top tech clients!

Location: Redmond, WA Hybrid

Contract: 6-month contract, possible extension

Pay: $30-35/hr. DOE

Schedule: 8am - 5:00pm, Monday - Friday

Responsibilities:

• Performs a variety of complex administrative functions for all levels of management including external business partners.
• Manages schedule(s), coordinates travel arrangements and processes business expenses.
• Coordinates meetings and events, department financial operations, personnel operations, and facility operations.
• Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships.
• Provides general office support.
• Serves as the department/group contact.
• Completes special projects as assigned.

Qualifications:

• Minimum of 5 years of experience in calendaring and scheduling within a professional environment, managing multiple schedules and appointments for executives or teams.
• Minimum of 5 years of hands-on experience with Microsoft Office 365, specifically Outlook for email management, scheduling, and task tracking.
• Minimum of 5 years of experience in event coordination from start to finish, including logistics, budgeting, vendor management, and on-site execution.
• Proficiency in managing complex calendars and coordinating multiple schedules simultaneously.
• Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Teams), with a particular focus on Outlook for scheduling and email management.
• Strong organizational skills and attention to detail to ensure seamless execution of tasks, meetings, and events.
• Excellent communication and interpersonal skills to interact with stakeholders at all levels.
• Ability to handle confidential information with discretion and maintain a high level of professionalism.
• Proven ability to work effectively in a fast-paced environment while managing multiple priorities.
• Strong problem-solving skills, particularly in managing unexpected scheduling conflicts or event issues.
• Ability to coordinate remote and in-person meetings/events, including virtual conferencing tools (e.g., Zoom, Teams, etc.).
• Minimum Associates degree required, Bachelors preferred.

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.