Administrative Assistant Job at Kimley-Horn in Portland

Overview:

Kimley-Horn is looking for an Administrative Assistant to join our team in Portland, Oregon (OR)! This is not a remote position.

Responsibilities:

• Manage and submit all expense reports for senior managers (10-15)
• Support staff in assigned project-specific based work
• Create and modify documents using Microsoft Office365, Bluebeam, and Adobe Professional
• Support Accounting with filing/coding of vendor and sub consultant invoices
• Maintain company vehicles (record mileage logs, schedule maintenance, etc.)
• Perform general clerical duties to include but not limited to: create deliverables, photocopying, report binding, mailing, FedEx shipping, and filing
• Answer telephones and transfer to appropriate staff members
• Set up and coordinate meetings (Teams system)
• Efficiently work with internal and external clients to meet all needs
• Meet and greet clients and visitors; host/cater internal and external meetings
• Maintain professional presentation and cleanliness of common spaces
• Support management with new hires: assemble offer books, provide office supplies/materials, set up workspace
• Drive to complete variety of errands (i.e. submittals to city officials, deliver checks, purchase supplies, etc.)
• Set up accommodations and travel arrangements for staff members and company visitors; fulfill conference and event registrations
• Research, price, and purchase office supplies through corporate systems; support with inventory organization
• Proactively develop improved processes
• Other duties as assigned

Qualifications:

• High School Diploma; Associates Degree preferred
• Minimum of 2 years of relevant experience, preferably in a large office setting
• Able to work independently with minimal supervision; must be resourceful and proactive
• Excellent customer service skills with a "can do" attitude
• Able to balance and manage multiple tasks and priorities in a fast-paced environment
• Strong verbal and written communication skills, keen attention to detail and a professional presence
• Ability to have a flexible schedule and willingness to adjust hours to meet client and business needs
• Proficiency in Microsoft Office product suite including Word, Excel, PowerPoint and Outlook, and Adobe PDF (AutoCAD is a plus)
• Able to stand for extended periods and bend/stoop easily, lift or maneuver boxes and office supplies of 25lbs.
• Valid drivers license
• Local candidates preferred; no relocation assistance will be provided

Why Kimley-Horn?:

At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it thats why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horns placement on the Fortune 100 Best Companies to Work list for 17 years!