Administrative Assistant Job at Public Storage in Plano

Company Description

Since opening our first self-storage facility in 1972, Public Storage has grown to become the largest owner and operator of self-storage facilities in the world. With thousands of locations across the U.S. and Europe, and more than 170 million net rentable square feet of real estate, we're also one of the largest landlords.

We've been recognized as A Great Place to Work by the Great Place to Work Institute. And, our employees have also voted us as having Best Career Growth, ranked us in the Top 5% for Work Culture, and in the Top 10% for Diversity and Inclusion.

We're a member of the S&P 500 and FT Global 500. Our common and preferred stocks trade on the New York Stock Exchange.

Job Description

We are seeking an administrative professional to help drive initiatives and maintain organization behind the scenes. This role will play a crucial role in supporting our executive team and ensuring smooth operation.

Job Description

Essential Duties and Responsibilities

• Coordinate and manage meetings, travel arrangements, and expense reports.
• Answer and route phone calls.
• Produce, modify, and distribute various forms, spreadsheets, manuals, information packages, correspondence, and presentations as required.
• Schedule and confirm meetings.
• Act as a subject matter expert, handling high-priority inquiries, developing action plans, and delegating assignments.
• Represent the organization in high-level meetings and public events.
• Develop and implement strategic plans to achieve organizational goals and objectives.
• Ensure compliance with applicable laws, regulations, and policies.
• Coordinate with other organizations and stakeholders to foster collaborative relationships.
• Prepare and deliver reports and presentations to key stakeholders.
• Create and maintain cross-departmental relationships.
• Provides process optimization.
• Provide communication support, including drafting emails, reports, memos, speeches, presentations, and other internal and external communications.
• Support strategic planning and project management initiatives including KPIs.

Qualifications

• Minimum of 3-5 years of administrative experience.
• Strong proficiency in Microsoft Office Suite or comparable systems.
• Advanced skills in Excel, including pivot tables.
• Experience in preparing presentation decks for leadership.
• Excellent customer service and interpersonal skills.
• Strong ability to work independently and manage multiple tasks.
• Proficient in research and problem-solving.
• Demonstrated knowledge of phone and email procedures and etiquette.
• Ability to prioritize tasks and meet deadlines.
• Exceptional attention to detail.

Additional Information

One of our values pillars is to work as OneTeam and we believe that there is no replacement for in-person collaboration but understand the value of some flexibility. Public Storage teammates are expected to work in the office five days each week with the option to take up to three flexible remote days per month.

• Our office is based in Plano, east of I75 near E. Park Blvd, just North of Historic Downtown Plano.