Executive Assistant Job at DEMDACO in Leawood

Job Description
DEMDACO is a gift and home dcor company based in Leawood, KS. We strive to 'lift the spirit' with our customers, consumers and colleagues. ' Products are curated through this filter then carefully reproduced by skilled craftspeople around the world. Under the DEMDACO brand, our product categories include Gifts, Home Dcor, Entertaining, Fashion, Baby and Willow Tree. For more than 25 years, DEMDACO has strived to 'Lift the Spirit' in times of celebration, when comfort is needed, or just to put a smile on someone's face.

We believe that business is not merely a financial endeavor, but first-and-foremost, a human endeavor. This philosophy guides our business decisions and informs how the company interacts with colleagues and customers and it leads our efforts in creating a dynamic workplace. To learn more, please visit https://www.demdaco.com

In order to be considered a candidate for this position, you must submit your resume/application and complete the Culture Index Survey below:

https://www.cultureindex.com/c/9671A7

DEMDACO is looking for an Executive Assistant who will successfully promote and support the strategic objectives of DEMDACO by providing administrative assistance to assigned Executive Team members, as well as limited support for CEO and Chairman. This position will be interacting and communicating with all levels of the organization. Must be proactive, highly detail-oriented, and able to juggle multiple priorities.

Purpose: Enhance executive effectiveness by being proactive and giving them back time to their day so they can achieve the strategies and goals of the organization.

Essential Duties and Responsibilities include the following: (additional duties may be assigned)

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Planning and scheduling meetings of various sizes and complexity - working with executive to prepare agendas, serving as a contact for outside guests, providing executive with pertinent information for meeting preparation
• Providing hospitality for meetings - including ordering meals and anticipating needs for meetings
• Providing general calendar management - taking initiative to adjust executive schedules as needed when conflicts exist based on known priorities
• Reading, researching, responding to and/or routing both email, regular mail and phone correspondence for Executive Team members
• Communicating on behalf of executive to others inside and outside DEMDACO via email and phone conversation. Act as a liaison with other departments and external partners and/or vendors.
• Planning and scheduling travel - including hotels, airfare, ground transportation and all meetings while traveling; provide detailed itinerary
• Managing expenses for executives as needed - coding of department expenses, preparation of monthly expense reports and variance analysis reporting, assistance with annual budget planning
• Managing vendor contract tracking list and proactively communicating pertinent dates
• Creating and developing reports and visual presentation utilizing Microsoft Power Point or other software
• Provide basic computer, cell phone and printer troubleshooting - able to solve most common problems (changing batteries for keyboard, mouse, replacing toner cartridge, paper jams)
• Assist other executive assistants with projects as needed

Experience and Skills
Qualifications:

• Demonstrated experience providing support to executives with a minimum of 5 years of experience
• Proficient in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
• Must be able to handle all information appropriately - including sensitive and confidential information
• Excellent customer service skills and people oriented
• Must have the ability to multitask and work independently without a lot of direction
• Able to work as a team member and willing to learn new things
• Excellent attention to detail
• Ability to communicate and be comfortable with executive staff
• Willing to be flexible and do whatever it takes to get the job done. Be proactive.

Job Requirements:

• 5-7 years experience supporting executives
• Proficiency in Microsoft Office suite including Outlook, Word, Excel and PowerPoint
• Excellent customer service skills
• Able to work independently without a lot of direction
• Able to communicate and be comfortable with executive staff
• Willing to be flexible and do whatever it takes to get the job done, this could include answering calls and email after hours or on weekends

Job Benefits

• Medical, Dental and Vision Plan
• Annual contribution to your Health Savings Account.
• Company paid short-term and long-term disability.
• Company provided $100,000 Basic Life Insurance Policy.
• 401(k) with company match.
• Potential for annual bonus based on company performance
• Time off includes PTO, Sick Leave, Jury Duty, Bereavement, and 5 Lift the Spirit Days to give back to your community.
• Annual Community Giving Day.
• On-site Fitness Center
• Generous product discounts.