Executive Assistant Job at Confidential in Scottsdale

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

• Calendar management for executives
• Serves as primary contact to the President/CEO. Reviews correspondence, arranges company dinner/corporate functions, schedules meetings
• Completes projects and special assignments; prioritizes and manages time; monitors progress; problem-solves and adjusts plans
• Supports the executive team to prepare presentations, business proposals
• Coordinates Travel
• Processes expense reports
• Other various administrative tasks
• Personal assistance as needed for CEO

Qualifications

• Bachelor's degree preferred
• Proficient in Microsoft Office suite (2+ years)
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• 3+ years of administrative assistant work experience

Skills

• Well-versed in writing correspondence, preparing presentations
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong attention to detail to ensure accuracy in all administrative duties
• Proficient in using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with document management software such as DocuSign
• Strong written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• Professional demeanor with excellent customer service skills

• Schedule: 8 hours per day Monday through Friday with additional work as needed.

Compensation and Benefits

• Salary starting at $80,000
• Excellent benefit package
• PTO
• 401k