Mixed Staffing and Recruiting is hiring: Executive Assistant in Wyoming

Job Description
Purpose: We are seeking a hard-working, self-motivated individual to join our team at Mixed Employment Partners. Our goal is to foster a collaborative and diverse workforce where dedication and initiative drive excellence in achieving our organizational objectives

Responsibilities:

• Manage and maintain the CEO's schedule, determining priorities based on scheduling needs.
• Provide administrative support to CEO and Executive Team.
• Perform general office duties such as preparing correspondence, meeting minutes and agendas, records, and reports for presentation, arrange and maintain office policies,
• Follows procedures and operating practices.
• Responsible for coordinating and/or performing follow-up action items based upon meeting outcomes.
• Handle all incoming calls and correspondence for the CEO and plan distribution as necessary. Welcome guests and direct inquiries
• Maintain Corporate Record Book.
• Attend necessary internal and external meetings, serve on applicable committees, act as representative for the CEO when necessary.
• Assist Rosario team in coordination of social activities as requested.
• Compile data, prepare year-end financial and legal information and maintain all pertinent records for CEO and enterprises.
• Manage travel for Executive Team
• May be required to run errands and/or transport individuals.
• Maintain corporate calendar with Executive Team and other CEO priorities.
• Coordinate and prepare for annual holiday office parties and other events as necessary.
• Coordinate and plan executive team meetings and 1:1's.
• Order stationery and business cards for staff as needed.
• Plan, coordinate, and manage annual strategic planning session - including travel as necessary.
• Maintain documentation and coordinate needed legal activities across enterprises.
• Maintain IP for all entities including renewals, documentation, communication, and invoicing.
• Manage financial information as directed and oversee weekly/quarterly/annual bookkeeping, invoice tracking, contracts, etc. for all enterprises.
• Follow all safety rules and precautions.

Requirements

• High School Diploma or GED required.
• Associate degree in Business Administration preferred with 2-3 years previous experience providing support at an executive level.
• Have experience handling legal, financial and confidential information.
• Must possess a valid Michigan driver's license.
• Bilingual Preferred not Mandatory - English/Spanish