MSCCN is hiring: Executive Administrative Assistant in Southfield

Eaton's IS VEH VGNA division is currently seeking an Executive Administrative Assistant. This position can be based at our Southfield, MI or Galesburg, MI locations and offers a hybrid working schedule. The expected annual salary range for this role is $52499.97 - $76999.96 a year. Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations. What you'll do: This role provides administrative and support assistance to a small team of Executives within the Eaton Mobility Group operations. This support includes calendar reviews, travel management, expense reporting, meeting coordination & support, maintain organizational charts, credit certificate issuance, and support field sales staff through usage of purchasing card to support business card ordering, promotional materials ordering, and other expenses required to be ordered through p-cards. ESSENTIAL FUNCTIONS: Travel Support: Arrange, through Concur all travel including hotel, flights, and rental cars Gather receipts from support team members and submitting expense reports in a timely fashion Update light vehicle SharePoint calendar with travel information Passport and visa support for international travel Calendar support: Weekly calendar reviews (either in person or via email) to identify conflicts and resolve Establish meetings on behalf of support team including 1:1 meetings, skip level meeting, etc. Regular calendar management including management / creation of contact and meeting notices; align with other executive assistants when required to align meetings Meeting & Town Hall Support: Prepare and distribute meeting agenda Develop / gather required meeting presentations and information, if required Send pre-meeting questionnaire to participants to generate pre-meeting questions Prepare, update, and distribute meeting minutes Organize any required catering Other Support: Update organization charts by 5th workday each month and upload to TEAMS site Issuance and mailing of customer credit certificates in support of aftermarket programs Notify security of visitors coming to facility and facilitate access to needed rooms and WIFI Manage and track receipt of all commission and rebates from supplier programs Gain appropriate approvals for p-card purchase requests (promo materials, on-going charges, etc.) Quarterly reporting of company car mileage reports to NA Aftermarket leader Monthly birthday card management, including gaining signed cards and mailing to recipients Qualifications: Basic (required) Qualifications: High school diploma or GED from an accredited institution Four (4+) or more years' experience in an administrative function One (1) year experience with Office 365 products including Excel, PowerPoint, SharePoint, and Teams Must be legally authorized to work in the United States without company sponsorship both now and in the future No relocation benefit is being offered for this position. Only candidates who currently reside within 50 miles of the Southfield, MI or Galesburg, MI Eaton facilities will be considered. Active-Duty Military Service member candidates are exempt from the geographical area limitation. Preferred Qualifications: Bachelor's degree from an accredited institution Prior experience supporting executive level leadership Prior experience with scheduling business travel, managing expense reporting, utilizing Oracle and SharePoint Previous experience supporting or with exposure to executive-level leaders Skills: Exceptional organizational and time-management skills Attention to detail and sense of urgency in completing tasks accurately and efficiently Ability to effectively manage confidential information and data Strong interpersonal skills and ability to communicate to all levels of the organization and across a culturally diverse population with tact and professionalism Comfort in working independently, seeking support and additional information at own initiative Ability to accommodate occasional travel We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law. Eaton considers qualified applicants regardless of criminal histories, consistent with local laws. To request a disability-related reasonable accommodation to assist you in your job search, application or interview process, please call us at 1-800-836-6345 to discuss your specific need. Only accommodation requests will be accepted by this phone number. We know that good benefit programs are important to employees and their families. Eaton provides various Health and Welfare benefits as well as Retirement benefits, and several programs that provide for paid and unpaid time away from work. Click here (Benefits updated 10.24.22.pdf) for more detail: Eaton Benefits Overview. Please note that specific programs and options available to an employee may depend on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.