State of South Carolina
State of South Carolina is hiring: Executive Assistant I in Columbia
State of South Carolina, Columbia, SC, United States
Salary: $46,655.00 - $86,321.00 Annually
Location : Richland County, SC
Job Type: FTE - Full-Time
Job Number: 9035
Agency: State Treasurer's Office
Division: Executive Division
Opening Date: 08/08/2024
Closing Date: 11/30/2024 11:59 PM Eastern
Class Code:: AI10
Position Number:: 60009035
Normal Work Schedule:: Monday - Friday (8:30 - 5:00)
Pay Band: Band 6
Opening Date: 08/08/2024
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures:: Conditional selection of individuals will be based on candidate education, training and experience, oral interviews and clearance of background investigation. Please submit state application along with a copy of college transcript. A resume may be attached but not substituted for completing work history and education sections of the employment applications. Incomplete applications will not be reviewed to determine qualifications for position.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
Acts as the Executive Assistant for the Chief of Staff in the Executive Division of the State Treasurer's Office, an agency that promotes a culture that stresses high performance, accountability and collaboration.
Minimum and Additional Requirements
Agency Minimum Qualifications*:
A Bachelor's degree in business administration, accounting, finance or relevant major. A minimum of two (2) years of relevant experience in business management, legal administration, public administration, administrative support services, or project management.
*Candidates must specifically meet the Agency Minimum Requirements or an equivalent combination of education and experience to be considered for this position.
Additional Requirements:
Ability to coordinate diverse administrative functions. Knowledge of modern office practices, procedures and equipment. Ability to establish and maintain effective working relationships. Incumbent must have excellent verbal and written communication skills. Ability to plan and organize effectively. Ability to exercise sound judgment and confidentiality at all times. Proficient in Microsoft Excel and other Microsoft Office products.
The State Treasurer's Office promotes a culture that stresses high performance, accountability and collaboration.
The successful candidate must be high energy and able to adapt to a fast-paced environment, while juggling multiple priorities and still delivering quality work. Must possess a high degree of emotional intelligence, positive attitude, utilize a solution-driven approach to problem solving and understand the importance of maintaining positive working relationships with both internal staff and external service providers. These qualities will enable the ideal candidate to be best suited to further our mission of providing consumer facing investment and financial programs to the citizens of South Carolina.
Must be able to safely lift and carry files, books and reports weighing up to 20 lbs. Must be able to sit, stand, and walk for intermittent periods of time. Must be able to reach, bend, and twist at the waist to perform filing, desk work, and operate general office equipment.
Preferred Qualifications
Finance and/or accounting or paralegal experience is highly preferred. Advanced Microsoft Office Suite skills as well as experience with document management are highly preferred. Previous experience working with senior level management.
Additional Comments
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from consideration for employment. Please complete the state application to include all current and previous work history and education. Please submit a copy of college transcript along with completed application. A resume will not be accepted in lieu of a completed state application to determine if an applicant has met the qualifications for the position.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
Supplemental questions are considered part of your official application. Anymisrepresentation will result in your disqualification from employment. Please completethe State application to include all current and previous work/salary history andeducation. A resume will not be accepted nor reviewed to determine if an applicant hasmet the qualifications for the position.
02
Tell us what you know about the Office of the State Treasurer and it's operations.
03
Do you have a Bachelor's degree in business administration, accounting, finance or relevant major. A minimum of four (4) years of relevant experience in business management, public administration, administrative support services, or project management?
04
If you answered yes to Question #3, please describe experience?
05
What is your level of proficiency in the use of Microsoft Excel?
06
What is your level of proficiency in the use of Microsoft Word?
07
Describe the critical responsibilities of an Executive Assistant within an organization.
08
Do you have previous experience working with or for executive level management within State Government?
09
Describe your experience with electronic document management.
10
Based on the position description, what makes you an ideal candidate for this position?
11
What is your current salary?
12
What is your preferred salary (your answer should match the preferred salary field on the front page of your application)?
Required Question
Location : Richland County, SC
Job Type: FTE - Full-Time
Job Number: 9035
Agency: State Treasurer's Office
Division: Executive Division
Opening Date: 08/08/2024
Closing Date: 11/30/2024 11:59 PM Eastern
Class Code:: AI10
Position Number:: 60009035
Normal Work Schedule:: Monday - Friday (8:30 - 5:00)
Pay Band: Band 6
Opening Date: 08/08/2024
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures:: Conditional selection of individuals will be based on candidate education, training and experience, oral interviews and clearance of background investigation. Please submit state application along with a copy of college transcript. A resume may be attached but not substituted for completing work history and education sections of the employment applications. Incomplete applications will not be reviewed to determine qualifications for position.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.
Job Responsibilities
Acts as the Executive Assistant for the Chief of Staff in the Executive Division of the State Treasurer's Office, an agency that promotes a culture that stresses high performance, accountability and collaboration.
- Excels in performing a broad variety of administrative responsibilities for the State Treasurer's Office in a fast-paced environment that supports high performance, exceptional work product, accountability and collaboration.
- Prioritizes conflicting needs of staff, handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
- Assists Chief of Staff and/or State Treasurer with various special projects, research assignments and agency projects. Coordinates and communicates with necessary parties. Complies, documents and retains information related to the State Treasurer's Office initiatives and programs. Identifies and coordinates available resources to manage and accomplish administrative assignments.
- Performs complex research and analysis on applicable laws and regulations to assist the Chief of Staff in the preparation of legal documents.
- Assists the Chief of Staff in the review, drafting and editing of contracts, legislation and other legal documents.
- Assists in preparation of meetings of the State Fiscal Accountability Authority, Board of Financial Institutions and Quarterly STO Investment meetings which includes research and preparation of reports.
- Manages an extremely active calendar of appointments, shelters work products to completion, reviews and edits complex documents, performs research, creates and maintains tracking documents, and organizes and maintains paper and electronic files. Composes general correspondence and reports. Compiles, documents and retains information related to agency initiatives and programs.
Minimum and Additional Requirements
Agency Minimum Qualifications*:
A Bachelor's degree in business administration, accounting, finance or relevant major. A minimum of two (2) years of relevant experience in business management, legal administration, public administration, administrative support services, or project management.
*Candidates must specifically meet the Agency Minimum Requirements or an equivalent combination of education and experience to be considered for this position.
Additional Requirements:
Ability to coordinate diverse administrative functions. Knowledge of modern office practices, procedures and equipment. Ability to establish and maintain effective working relationships. Incumbent must have excellent verbal and written communication skills. Ability to plan and organize effectively. Ability to exercise sound judgment and confidentiality at all times. Proficient in Microsoft Excel and other Microsoft Office products.
The State Treasurer's Office promotes a culture that stresses high performance, accountability and collaboration.
The successful candidate must be high energy and able to adapt to a fast-paced environment, while juggling multiple priorities and still delivering quality work. Must possess a high degree of emotional intelligence, positive attitude, utilize a solution-driven approach to problem solving and understand the importance of maintaining positive working relationships with both internal staff and external service providers. These qualities will enable the ideal candidate to be best suited to further our mission of providing consumer facing investment and financial programs to the citizens of South Carolina.
Must be able to safely lift and carry files, books and reports weighing up to 20 lbs. Must be able to sit, stand, and walk for intermittent periods of time. Must be able to reach, bend, and twist at the waist to perform filing, desk work, and operate general office equipment.
Preferred Qualifications
Finance and/or accounting or paralegal experience is highly preferred. Advanced Microsoft Office Suite skills as well as experience with document management are highly preferred. Previous experience working with senior level management.
Additional Comments
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from consideration for employment. Please complete the state application to include all current and previous work history and education. Please submit a copy of college transcript along with completed application. A resume will not be accepted in lieu of a completed state application to determine if an applicant has met the qualifications for the position.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.
Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.
Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.
Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.
Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
01
Supplemental questions are considered part of your official application. Anymisrepresentation will result in your disqualification from employment. Please completethe State application to include all current and previous work/salary history andeducation. A resume will not be accepted nor reviewed to determine if an applicant hasmet the qualifications for the position.
- I acknowledge, per the statement above, that failure to complete all parts of the official application, including supplemental questions, will result in my disqualification from consideration for employment.
02
Tell us what you know about the Office of the State Treasurer and it's operations.
03
Do you have a Bachelor's degree in business administration, accounting, finance or relevant major. A minimum of four (4) years of relevant experience in business management, public administration, administrative support services, or project management?
- Yes
- No
04
If you answered yes to Question #3, please describe experience?
05
What is your level of proficiency in the use of Microsoft Excel?
- Advanced
- Intermediate
- Basic
06
What is your level of proficiency in the use of Microsoft Word?
- Advanced
- Intermediate
- Basic
07
Describe the critical responsibilities of an Executive Assistant within an organization.
08
Do you have previous experience working with or for executive level management within State Government?
- Yes
- No
09
Describe your experience with electronic document management.
10
Based on the position description, what makes you an ideal candidate for this position?
11
What is your current salary?
12
What is your preferred salary (your answer should match the preferred salary field on the front page of your application)?
Required Question