Administrative & Executive Assistant Job at University of California , San F

Administrative & Executive Assistant

Neuro-Memory and Aging

Full Time

81114BR

Job Summary

**This is a contracted position & will end 2 yrs from the date of hire & hybrid with the expectation to be in the office 4 times a week.
This position involves supporting Dr. Adam Boxer in his observational and clinical studies by managing or performing administrative services and supporting the general operations within the Boxer Team.

Categories overseen by this position are as follows: administrative coordination for Dr. Boxer [scheduling, agenda preparation, minutes, reimbursement requests, support to other faculty and staff members within the Boxer Clinical Trials team, etc.], document management [misc contracts], human resources [onboarding, recruitment, hiring, team training management, equity review, and reclassification], and also include IT [assistance with in-office technology, UCSF program navigation, network/printer mapping, purchasing of equipment to alleviate issues, Team Drive management and facilities services [for the office].

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on several factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $75,700 - $123,100 (Annual Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The UCSF Memory and Aging Center is a major center for dementia care, research, and education in the world. In 23 years since its inception in 1998, the UCSF Memory and Aging Center has grown from 3 people to more than 300 scientists, researchers, healthcare providers, and staff.

Dr. Boxer joined the Memory and Aging Center in 2002 as a neurobehavior fellow; he started seeing patients and doing eye movement research to study attention and frontal lobe function. In 2005, he was asked to lead UCSF efforts for a clinical trial involving Bapineuzumab, the first anti-amyloid monoclonal antibody tested in humans for Alzheimer's disease. This promising study inspired Dr. Boxer to build a clinical trials program for memory disorders at UCSF.

Since its inception, Dr. Boxer and his passionate, expert clinical trials team have designed a research program with patients and their families at the center. Together, they have run over 50 clinical trials and other research projects. The Boxer Lab has led global efforts to advance clinical trials for frontotemporal dementia and progressive supranuclear palsy, rarer diseases sometimes misdiagnosed as Alzheimer's or Parkinson's diseases.
Our goal is to develop effective treatments for Alzheimer's Disease, Progressive Supranuclear Palsy, Frontotemporal Dementia, and other related disorders. We take an innovative approach to the clinical development of new therapies by focusing on rare, but well-defined neurodegenerative diseases that may provide more efficient ways to understand common disorders such as Alzheimer's disease. Neurodegenerative diseases are a major public health problem worldwide. We are applying lessons learned from the successful development of cancer therapies to our translational medicine program.

By maintaining close relationships with our basic science colleagues in academia and the companies that are developing the latest treatments, the Boxer Lab is at the cutting edge of new drugs and other interventions for neurodegenerative brain diseases.

Required Qualifications

• Bachelor's Degree in a related area and/or equivalent training or experience of at least 3 years.
• Working knowledge of common organization-specific and other computer application programs.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling skills to communicate with all levels of staff.
• Solid organizational skills and ability to multi-task with demanding timeframes, with knowledge of a variety of administrative operational activities such as event planning, and contracts and grants regulations and guidelines
• Ability to use discretion and maintain confidentiality.
• Ability to use sound judgment in responding to issues and concerns.
• Experience with surveys and presentations including related software (e.g., Smartsheet, Qualtrics, Excel, PowerPoint, etc.)
• The ability to work autonomously and conduct oneself in a highly professional manner.
• Proven ability to work collaboratively with other cross-functional teams and establish cooperative working relationships with patients, co-workers, & physicians.

Preferred Qualifications

• Working knowledge of common organization-specific and other computer application programs
• Strong skills in short-term planning, analysis, problem-solving, and customer service
• Knowledge of reporting techniques and human resource policies, procedures, and information

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

007377 ADMIN OFCR 3

Job Category

Administrative Support

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Contract

Percentage

100%

Appointment End Date

09-Oct-2026

Location

San Francisco, CA

Campus

Mission Bay (SF)

Work Style

Hybrid

Shift

Days

Shift Length

8 Hours

Additional Shift Details

M-F 9-5