Executive Assistant/Office Manager Job at Burnett Specialists Staffing & Rec

Job Description

A real estate development company is seeking an Executive Assistant/Office Manager for their office in Dallas (Uptown).

Introduction:
We are seeking a dynamic and organized individual to join our team as an Office Manager/Executive Assistant. This role is crucial in ensuring smooth operations and providing high-level support to the CEO and COO of the company. The ideal candidate will have a strong background in office management, exceptional organizational skills, and experience in handling accounts payable processes.

Key Responsibilities:

• Manage the daily operations of the office, ensuring efficiency and a professional working environment.
• Provide executive support to senior management, including calendar management, meeting coordination, and travel arrangements.
• Handle accounts payable duties such as processing invoices, reconciling accounts, and issuing payments.
• Code invoices on Yardi and ensure accurate allocation to respective cost centers or projects.
• Contact vendors to resolve invoice discrepancies and ensure timely payments.
• Manage W9 forms from vendors and ensure compliance with IRS regulations.
• Coordinate draw services and related financial transactions as required.
• Coordinate office events, meetings, and conferences, including logistical arrangements and catering requirements.
• Serve as a liaison between internal departments and external stakeholders, ensuring clear communication and timely responses.
• Manage office supplies and equipment, and oversee facilities maintenance and repairs as needed.
• Assist with special projects and initiatives as assigned.

Requirements:

• Proven experience as an Office Manager, Executive Assistant, or similar role, with a minimum of 5 years.
• Experience in handling accounts payable processes, including invoice processing, vendor management, and reconciliation.
• Familiarity with Yardi/Payscan or similar software for coding invoices would be advantageous.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and multitask effectively.
• Strong communication and interpersonal skills, with a customer service orientation.
• Ability to maintain confidentiality and exercise discretion with sensitive information.

CSDAL65

Meet The Recruiter

Regan Jackson
Sr. Direct-Hire Recruiter

Regan graduated from Texas Tech University in 2003 with her Bachelor's in Marketing. She then went to graduate school at St. Thomas University, where she received her MBA. She started working for Burnett in June 2005 in Houston.

Regan was a Senior Account Executive for five years. In this role, she was the liaison between the client and each specialty division to ensure the highest quality customer service and proven results. In 2010, Regan moved into a direct-hire recruiter role. She has been successful in filling all different types of positions for clients across several industries. In 2013, her husband's job transferred them to Dallas, and she is now a Sr. Direct-Hire Recruiter for Choice Specialists in Dallas, Texas. She enjoys what she does and is passionate about helping candidates and companies grow!

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• 214-451-2254
• reganj@choicespecialists.com
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