Executive Assistant - County Engineer Job at Williamson County, TX in Georgetown

Salary: $61,724.73 - $66,000.00 Annually

Location : Georgetown: 3151 S/E Inner Loop, TX

Job Type: Full-Time

Job Number: 14.02860

Department: Department of Infrastructure

Opening Date: 11/21/2024

Closing Date: Continuous

FLSA: Exempt

JOB SUMMARY

Reporting directly to the County Engineer, responsible for providing executive administrative support directly to the County Engineer and the Development Services and Drainage Division while using independent judgment.

EXAMPLES OF WORK PERFORMED

• Serves as the County Engineer's liaison with local and state offices, elected officials, board members, department heads and the general public
• Assists with receiving and responding to all phone calls, visitors, mail, e-mails, appointment requests and media inquiries for the County Engineer
• Organizes, manages and maintains calendars and schedules for the County Engineer
• Accompanies or represents the County Engineer at meetings and other events as needed
• Takes detailed notes and minutes during meetings for the County Engineer
• Provides direct customer service either in person, by email, in virtual meetings or on the telephone
• Communicates regularly with the general public
• Creates various reports and presentations for County Engineer and the Division
• Proofreads and edits documents requiring signatures
• Verifies accuracy and completeness of critical documents such as records, correspondence, regulations, etc.
• Participates in long-range planning and develops plans and strategies to achieve Division, Department or County goals
• Conducts research independently or under direction of the County Engineer
• Plans and executes special projects and events
• Prepares, reviews and submits items for the Commissioners Court agenda
• Assists in the annual budget process by developing, collaborating with others and monitoring the budget

• Assists with the preparation of performance evaluations for the Division

• Assists the County Engineer or other supervisors with personnel management including hiring and corrective actions
• Reconciles timesheets and assists with approving entered time for payroll
• Assists other divisions within the Department of Infrastructure as needed
• Attends all assigned meetings and trainings
• Performs special duties as assigned

ORGANIZATION RELATIONSHIPS

• Reports directly to - County Engineer
• Direct Reports - No

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment
• Regular travel between work sites as required

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency
• Regular attendance is required

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

MINIMUM QUALIFICATIONS

• Bachelor's degree and three (3) years of office management/administration experience including increasing responsibility in an executive support role; OR an equivalent combination of education and experience
• Excellent written and verbal communication, attention to detail and organization skills
• Working knowledge of Microsoft Office Suite, Adobe Acrobat and standard office computer systems and equipment

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

• Valid Texas driver's license

PREFERRED QUALIFICATIONS

• Master's degree in a related field

• Knowledge of Commissioner Court proceedings
• Knowledge of Public Information Act and Open Meetings Act

• Local or state government experience

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: Yes
• Physical exam: No
• Psychological exam: No
• Additional: N/A

SUPPLEMENTAL INFORMATION

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at .

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.

Williamson County offers a full range of employee benefit programs for eligible full-time employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; short- term disability and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements.

To review our benefit options and associated costs, click here to visit our interactive benefits cost estimator.

The County also provides retirement benefits. Full-time & part-time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these basic employee benefits and retirement services, employees benefit from a variety of other programs including 12 paid holidays. For more details please contact Williamson County Human Resources at 512-943-1533.

01

Do you possess a Bachelor's degree and three (3) years of office management/administration experience including increasing responsibility in an executive support role; OR an equivalent combination of education and experience?

• Yes
• No

02

Do you possess excellent written and verbal communication, attention to detail and organization skills?

• Yes
• No

03

Do you possess a working knowledge of Microsoft Office Suite, Adobe Acrobat and standard office computer systems and equipment?

• Yes
• No

04

Do you currently possess a valid Texas driver's license or can obtain one within thirty (30) days of hire?

• Yes
• No

Required Question