Executive Administrative Assistant Clinical Job at St Croix Hospice in St Paul

Job Details

Job Location
Administration - OAKDALE, MN

Job Posting Date(s)

Start Date
10/24/2024

Description

The administrative assistant is responsible for administratively supporting the Home Office, helping to ensure a smooth flow of work within clinical operations. The AA represents the clinical team's internal and external customers in a positive way by demonstrating responsibility of judgement, confidentiality, and professionalism.

Essential Job Functions/Responsibilities

• Screens incoming calls and correspondence and responds independently referring to other resources when appropriate.
• Helps prepare agendas and materials for meetings including power point presentations and correspondence.
• Builds and maintains positive relationships with internal and external customers with whom the assistant interacts. Evaluates and respond to internal/external requests for information as needed.
• Organizes programs, events, meetings, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budget.
• Assists other staff as needed to ensure no gaps in service to home office team.
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Tasks/Reporting related to Homecare Homebase.
• Helps coordinate incoming and outgoing mail and deliveries.
• Performs other duties as assigned.

Qualifications

• Associate Degree or equivalent experience
• Computer skills and knowledge of relevant software
• Efficient in Microsoft Office programs including at least 1 year of experience using Excel.
• Knowledge of operation of standard office equipment.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
• Knowledge of principles and practices of basic office management