Rexford Industrial
Executive Assistant to C-Suite Job at Rexford Industrial in Los Angeles
Rexford Industrial, Los Angeles, CA, United States
Rexford Industrial Realty, Inc. (NYSE: REXR) is a leading, publicly traded industrial real estate investment and management company operating a $13 Billion industrial real estate portfolio.
Executive Assistant to the C-Level Executive Team
You will join the Executive Assistant team supporting the C-Suite. You will help assist the senior team of one of the nation's fastest-growing, highest-performing publicly traded real estate companies.
As the Executive Assistant, you will help ensure the smooth functioning of the executive office and the efficient coordination of internal and external initiatives. You will provide administrative and organizational assistance and technical or creative support associated with the creation or refinement of presentations in PowerPoint, InDesign or related software, the organization of data in Excel or related software and contact management in Salesforce or similar CRM software platform. You will report to our C-Suite and work collaboratively within the Executive Assistant team.
About The Role
The actual base salary and total compensation offered depend on a variety of factors, which include, without limitation, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location where the job will be performed. The final base salary and total compensation will be described in any offer letter.
What We Offer
We are committed to equity in all steps of the recruitment and employment experience. We celebrate diversity and are committed to promoting an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. We strive to be a safe place to ask questions, build professional relationships, and develop careers.
In accordance with the California Consumer Privacy Act ("CCPA"), Rexford Industrial Realty, Inc. ("Rexford") makes the following disclosure: in connection with an application for employment at Rexford, Rexford is collecting the categories of personal information requested in the application for the purpose of evaluating a potential employment relationship with the applicant. Rexford does not sell personal information. To learn more about Rexford's privacy policy, please visit https://www.rexfordindustrial.com/privacy-policy
*These stock grants are subject to approval by the Compensation Committee of the Board of Directors, are currently subject to vesting over a four-year period, with 25% of the grant vesting per year, and require continued employment on the grant date and each applicable vesting date. Actual bonus and stock grants are discretionary based on company and/or individual performance determined by Rexford Industrial in its sole discretion, and the amount of any such bonus and/or stock grant may be less or more than the targets (and may be zero). You must remain employed through the payment date of any such bonus and/or vesting to be eligible for payment/vesting.
Executive Assistant to the C-Level Executive Team
You will join the Executive Assistant team supporting the C-Suite. You will help assist the senior team of one of the nation's fastest-growing, highest-performing publicly traded real estate companies.
As the Executive Assistant, you will help ensure the smooth functioning of the executive office and the efficient coordination of internal and external initiatives. You will provide administrative and organizational assistance and technical or creative support associated with the creation or refinement of presentations in PowerPoint, InDesign or related software, the organization of data in Excel or related software and contact management in Salesforce or similar CRM software platform. You will report to our C-Suite and work collaboratively within the Executive Assistant team.
About The Role
- Manage the executives' calendars, scheduling appointments, meetings, and conference calls.
- Prepare meeting agendas, arrange meeting venues, and ensure all necessary materials and equipment are available. Take meeting minutes and follow up on action items to ensure completion.
- Help with travel itineraries, including flights, accommodations, ground transportation, and any other necessary logistics for the executive team's business trips.
- Serve as the face of the C-Suite and for the company both inward within the company and externally;
- Handle certain incoming and external communications and prioritize for the executives' attention, providing review or drafting.
- Maintain the highest level of professionalism in all matters related to the executive team and the company.
- Help track and reconcile expense reports for the executive team.
- Maintain an executive office, including filing systems, office supplies and equipment. Ensure a tidy and professional environment.
- Provide project support which may include coordination of partners, tracking of deliverables, creation or enhancement of presentations, data management, among other initiatives.
- Collaborate with other departments and team members to gather information, facilitate communication and ensure seamless coordination.
- Assist with event execution.
- Help with administrative tasks, including greeting visitors and directing phone calls to team members when needed.
- Bachelor's degree required.
- 5 to 7+ years or more of experience as an executive assistant or similar role, supporting C-level executives in a dynamic, fast-paced, growth-oriented business environment.
- Excellent proficiency using Outlook, PowerPoint, InDesign, Excel, Salesforce or similar CRM software.
The actual base salary and total compensation offered depend on a variety of factors, which include, without limitation, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location where the job will be performed. The final base salary and total compensation will be described in any offer letter.
What We Offer
- Comprehensive Benefits Package Including Medical, Dental, Vision, and Life Insurance.
- Unlimited Paid Time Off
- Bonus Eligibility & Long-Term Incentives
- 401(k) Employer Match Program
- Professional Development Resources
- Robust Health & Wellness Program
- Volunteer and Community Engagement Opportunities
- Employee Resource Groups committed to Diversity, Equity, and Inclusion.
We are committed to equity in all steps of the recruitment and employment experience. We celebrate diversity and are committed to promoting an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. We strive to be a safe place to ask questions, build professional relationships, and develop careers.
In accordance with the California Consumer Privacy Act ("CCPA"), Rexford Industrial Realty, Inc. ("Rexford") makes the following disclosure: in connection with an application for employment at Rexford, Rexford is collecting the categories of personal information requested in the application for the purpose of evaluating a potential employment relationship with the applicant. Rexford does not sell personal information. To learn more about Rexford's privacy policy, please visit https://www.rexfordindustrial.com/privacy-policy
*These stock grants are subject to approval by the Compensation Committee of the Board of Directors, are currently subject to vesting over a four-year period, with 25% of the grant vesting per year, and require continued employment on the grant date and each applicable vesting date. Actual bonus and stock grants are discretionary based on company and/or individual performance determined by Rexford Industrial in its sole discretion, and the amount of any such bonus and/or stock grant may be less or more than the targets (and may be zero). You must remain employed through the payment date of any such bonus and/or vesting to be eligible for payment/vesting.