University of Southern Mississippi is hiring: Administrative Coordinator in Long

Administrative Coordinator

The University of Southern Mississippi is currently accepting applications for the position of Administrative Coordinator.

Position Details

Location
Gulf Park

730 East Beach Boulevard
Long Beach, Mississippi, 39560
United States

Division
Physicians Assistant Program

Position Type
Staff

Employment Status
Full Time

Grant Funded
No

Pay Grade

N06

Posting Close Date
Open Until Filled

Special Instructions to ApplicantsApplicantsshould include:

• Cover letter summarizing academic preparation and professional experience with job-related duties
• Resume
• List of three (3) academic and/or professional references (no letters required)

To ensure full consideration, completeapplication materials should be submitted by August 1st, 2024.

Please contact Mr. Chris Tuey at chris.tuey@usm.edu with any questions.

Job Summary
The Physician Assistant(PA) Program Administrative Coordinator is the primary administrative staffposition for the program and is responsible for the coordination and managementof PA Program operations. This includes serving as the mainline of communicationfor the program, carry out general administrative task that support day to dayprogram activities, provide administrative student support, and workingclosely with the Program Director to manage accreditation requirements.The AC works closely with and supports the ProgramCoordinator (Director) and assists in the development and maintenance of anadministrative calendar, accreditation data gathering, and interfaces with theother University departments.

Primary Duties and Responsibilities

1. Administrative functions:
   1. Provide primary administrative support for the Physician Assistant program
   2. Manage agendas and materials, and record and produce minutes, for designated meetings. Maintains documentation for program meetings, faculty retreats, and other faculty committee meetings.
   3. Manages subscriptions for program software and services.
   4. In consultation with the Program Director, establish and enforce standards, policies, and procedures for the purpose of ensuring that electronic and paper files and records are accurate, complete, maintain confidentiality, and compliant with all applicable requirements.
   5. In consultation with the Program Director, edit and maintain the PA Program handbooks.
   6. Assist with processing faculty requests relatedto departmental-related expenses.
2. Data Management functions:
   1. Manage program data, including program assessment, applicant, matriculant, and graduate data.This includes frequent communication with accreditation bodies to provide reportable information.
   2. Support and assist PA program director with datacollection, preparation and completion of annual reports and other reports asassigned.
3. Scheduling functions:
   1. Creates, maintains and tracks the yearly administrative calendar.
   2. Process purchase requests, order office/lab supplies, services performed, etc.
   3. Manage the Standardized Patient (SP) Database and assist faculty in scheduling SP experiences.
   4. Work with principal faculty to develop the academic year course schedule.
   5. Manage calendar for student cohorts and the program.
4. Program Events functions:
   1. Manage, schedule and project annual cost for all program-related special events including student orientation, open houses, advisory board meetings, faculty/staff workshops, and special programming.
   2. Manage planning of graduation ceremonies
   3. Plan and coordinate visits by distinguished guests.Ensure appropriate officials, administrators and others are notified of visits.
   4. Budget and manage program meetings, facultyretreats, and faculty committee meetings.
5. Accreditation-Related functions:
   1. Assist with all aspects of the accreditation process, including but not limited to, scheduling visits, preparing materials, editing reports, maintaining records, and responding to inquiries.
   2. Assist curricular and co-curricular areas in continuous improvement related to accreditation.
   3. Develop executive summary reports, trackers and checklists, and other reporting formats as assigned.
   4. Maintain the confidentiality and security of all institutional and system data and information.
   5. Assists the Program Director and principalfaculty with activities in support of ongoing programmatic assessment andaccreditation.
6. Communications functions:
   1. Facilitates communication between program faculty, staff, departments throughout campus, and external partners as needed.
7. Performs other duties as required.

Minimum QualificationsBachelor's Degree inBusiness Administration, Education, or related field or higher. Two years of experience managingthe administrative duties of an academic department, clinical department orother academic or healthcare related organization.

Knowledge, Skills & Abilities

• Proficiencyin Microsoft Office products necessary
• Individual should be detail oriented and have demonstrated organizational skills and ability to work under pressure.
• Individual must be able to communicate effectively and in a professional manner.
• Demonstrated ability to plan and organize projects.
• Ability to read and comprehend regulations, procedures, and policies and apply them to specific situations.
• Ability to effectively navigate shifting priorities,demands and timelines.

Preferred Qualifications

• Preference given to candidates with prior experience in an educational organization.
• Preference given to candidates with experience in project management or academic accreditation.
• Experience utilizing Canvas Learning Management System.
• Knowledge of principles and practices of academic program planning, development, and evaluation.
• Develop databases and spreadsheets with contemporary software applications and programs.
• Experience planning and facilitating special events.
• Experience with specialized program accreditation: Accreditation Review Commission on Education for the Physician Assistant (ARC-PA).
• Ability to work evenings, weekends, and holidays when needed.
• Report to work obligations to support the department and may require work during winter and spring break, and weekends if necessary for student educational activities.
• Thecandidate must support the mission of the college and exemplify that mission ininteractions with students, faculty, staff, and community members.

About The University of Southern Mississippi
Since our founding in 1910, The University of SouthernMississippi has remained dedicated to preparingstudents for success. We deliver programs to more than 13,000 studentsin Hattiesburg and Long Beach, at teaching and research sites across theMississippi Gulf Coast, as well as online. Weare a community-engaged Carnegie R1 university, earning distinction as one ofthe nation's leading research institutions.

Southern Miss is known for pioneering work inpolymer science, ocean science, spectator sports safety and security, and bringinglanguage to children with communication disorders. We are also a nationalleader in a broad range of disciplines, including cybersecurity, hydrography,nutrition, aquaculture, kinesiology, and economic development, among others.

We produce graduates ready to enterfields that are leading the way in emerging technologies through programs suchas computer engineering, information technology, and ocean engineering. We're developing the next generation ofbusiness leaders, while also responding to critical workforce shortages byproducing skilled professionals in education and nursing. With a tradition ofexcellence in the arts, we are one of only 36 public institutions in the nationaccredited in four major areas of the arts. Home to the Golden Eagles, ourstudent-athletes compete in 17 NCAA Division I sports. With a culture marked by passion andpersistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu.

As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.