City of Carson, CA
Administrative Specialist Job at City of Carson, CA in Carson
City of Carson, CA, Carson, CA, United States
Salary : $6,390.80 - $8,157.00 Monthly
Location : CITY OF CARSON, CA
Job Type: FULL-TIME
Job Number: 2400091
Department: PUBLIC WORKS
Opening Date: 11/21/2024
Closing Date: 11/29/2024 6:00 PM Pacific
THE POSITION
The Ideal Candidate:
The ideal candidate will be analytical, detail-oriented, and able to manage multiple responsibilities independently. This position requires Capital Improvement Projects (CIP) experience within the public sector. Strong communication skills are essential for liaising with City commissions, engaging with the public, and coordinating with internal teams and external vendors. Additional experience in grant writing, office operations, requisitioning supplies, and preparing specifications for materials and services is desirable. The ideal candidate will contribute to both strategic initiatives and daily operations, fostering continuous improvement in the division.
Job Summary:
Under general supervision, conducts studies and analysis of operations for the assigned division in order to solve problems of budget, organization, program, procedure, manpower utilization, capital projects or equipment as staff support to a higher level. Though positions allocable to this class have access to the advice of a higher-level manager, incumbents of these positions are expected to independently develop and proceed through the methodology of studies and prepare recommendations for the solution of problems in situations requiring them to consider the advantages and disadvantages of several alternative solutions. This position supports the assigned Division's administration for the various project areas included but not limited to planning, training and assists in contract and grant administration and management.
Distinguishing Characteristics
The Administrative Specialist is the entry level classification in the two-level job series. Incumbents in this classification perform the full range of duties of the class independently, but without the full responsibilities required of the Senior Administrative Specialist position.
ESSENTIAL DUTIES
(These functions are representative and may not be present in all positions in the class. Management reserves the right to add, modify, change, or rescind related duties and work assignments.)
QUALIFICATIONS
A typical way to obtain the requisite qualifications to perform the duties of this class is as follows:
Education and/or Experience:
Skill and/or Ability to:
WORKING CONDITIONS
Employee accommodations for physical or mental disabilities will be considered on a case-by- case basis. Positions in this class normally:
Applications will be screened and evaluated for relevant training and experience. Applications must be complete, and include any and all required documents. Only those applicants determined to be among the most qualified may be invited to participate in the selection process which will consist of the following sections:
Supplemental questionnaires are used to evaluate applicant's indicated abilities with the ideal candidate profile. Applicants must achieve a cut-off score of 70% or above on the written, performance and oral examination to be placed on the eligibility list. Passing the written, performance and oral examination does not guarantee an invitation to the selection interview. The Human Resources Department reserves the right to invite those amongst the highest scoring to the next phase of the recruitment.
Revisions to a testing component during a recruitment process can be made at the discretion of the Human Resources Department. Applicants will be notified by email if a revision is made. An eligibility list will be established in accordance with the City's Personnel Rules, Rule VI, Employment List Procedures.
OTHER INFORMATION
The City of Carson is an Equal Opportunity Employer. Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call Human Resources for assistance at (310) 952-1736.
APPOINTMENT
Any offer of employment, or acceptance of an employment offer, is contingent upon passing live scan, background check and other tests. All new employees are required to take a loyalty oath.
The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions contained herein may be modified or revoked without notice. All statements made on the job application are subject to investigation and/or verification. Inaccurate and/or false statements will be cause for disqualification, removal from the eligibility list or discharge from employment.
IMPORTANT NOTICE: THIS POSITION IS OPEN, INTERNAL AND PROMOTIONAL.
CURRENT CITY OF CARSON EMPLOYEES
Please do not use your City of Carson email address as part of this application. You must indicate a personal email address in order to receive communications and/or notices from Human Resources throughout the recruitment process.
City of Carson
Summary of Employee Benefits
Carson Professional Supervisors Association (CPSA)
CalPERS Retirement Formula
Monthly Accruals
11.33 hours Upon Appointment
13.33 hours Commencement of 6th year
16.66 hours Commencement of 11th year
Additional 10 hours per year, in addition to 16.66 Commencement of 20th year
Additional 20 hours per year, in addition to 16.66 Commencement of 21st year
Additional 30 hours per year, in addition to 16.66 Commencement of 22nd year
Additional 40 hours per year, in addition to 16.66 Commencement of 23rd year
100% paid at separation.
700 maximum accrual hours.
Sick Leave
required minimum contribution
Full-time service with Carson and the amount the City pays
at time of retirement for active Unit members
0 - 4.99 years 0%
5 years 50%
6 years 60%
7 years 70%
8 years 80%
9 years 90%
10 years 100%
Longevity Pay
For more information, please click on the link below.
01
1. The following supplemental questions will be used to assist us in screening your application. You are required to answer each of the following questions truthfully and completely. This questionnaire will be used to determine if you meet the minimum qualifications for this job. Your responses to this questionnaire may also be used to evaluate your qualifications beyond the minimum requirements, as part of the application screening process. As such, please take the time necessary to answer the questions thoroughly. Applications submitted without a completed supplemental questionnaire, or those that say see resume or application, may not be considered. It is imperative that your responses to the questionnaire provide a true and accurate reflection of your background. Additionally, your answers MUST be supported by the information you have entered in your general application. Responses which cannot be substantiated by information contained in your application will be deemed invalid. Falsification, exaggeration and misrepresentation will result in your disqualification. Your responses will be evaluated as submitted. Do you agree to answer the following questions truthfully and completely AND understand that falsification or overstatement of your qualifications is grounds for disqualification of your application?
02
Which one of the following statements best describes the highest education you earned?
Please note: Proof of education (AA degree or higher) must be attached at the time of submission with your application.
03
In detail, please describe your experience providing administrative support in a professional working environment. Indicate the employer for which you worked, the position you held and how long you performed this work.
04
For the degree completed and selected above, please list your major area of study, (e.g. civil engineering, etc.). If you have no degree mark N/A
05
Have you ever worked for a municipality or government agency?
06
Do you have CIP (Capital Improvement Projects) experience with a public sector agency?
07
Please describe your experience with grant and contract administration. What was your role in the process? Please be specific.
Required Question
Location : CITY OF CARSON, CA
Job Type: FULL-TIME
Job Number: 2400091
Department: PUBLIC WORKS
Opening Date: 11/21/2024
Closing Date: 11/29/2024 6:00 PM Pacific
THE POSITION
The Ideal Candidate:
The ideal candidate will be analytical, detail-oriented, and able to manage multiple responsibilities independently. This position requires Capital Improvement Projects (CIP) experience within the public sector. Strong communication skills are essential for liaising with City commissions, engaging with the public, and coordinating with internal teams and external vendors. Additional experience in grant writing, office operations, requisitioning supplies, and preparing specifications for materials and services is desirable. The ideal candidate will contribute to both strategic initiatives and daily operations, fostering continuous improvement in the division.
Job Summary:
Under general supervision, conducts studies and analysis of operations for the assigned division in order to solve problems of budget, organization, program, procedure, manpower utilization, capital projects or equipment as staff support to a higher level. Though positions allocable to this class have access to the advice of a higher-level manager, incumbents of these positions are expected to independently develop and proceed through the methodology of studies and prepare recommendations for the solution of problems in situations requiring them to consider the advantages and disadvantages of several alternative solutions. This position supports the assigned Division's administration for the various project areas included but not limited to planning, training and assists in contract and grant administration and management.
Distinguishing Characteristics
The Administrative Specialist is the entry level classification in the two-level job series. Incumbents in this classification perform the full range of duties of the class independently, but without the full responsibilities required of the Senior Administrative Specialist position.
ESSENTIAL DUTIES
(These functions are representative and may not be present in all positions in the class. Management reserves the right to add, modify, change, or rescind related duties and work assignments.)
- Designs and independently completes various types of studies including collecting, compiling, and analyzing various types of data.
- Prepares staff reports and official correspondence, including written communications regarding City programs, policies, or activities for public dissemination.
- Prepares and monitors budget and expenditures in Tyler Munis system; develops and implements operational procedures for the unit to which assigned.
- Special program lead
- Supervision of contracted employees and assists in overall contract administration.
- Assists in the administration of service contracts to assure compliance.
- Evaluates the impact of new and revised programs on the objectives of the unit and the unit's budget.
- Researches and prepares grant proposals.
- Provides information to and consults with the public, including the use of social media platforms.
- Lead special projects and ad hoc assignments as assigned by the Division's and Department's management.
- Monitors maintenance of office files and records.
- Drafts and prepares official correspondence.
- Prepares requisitions of supplies and equipment.
- Staff liaison for City commission meetings, including ad hoc commissions.
- Assists in preparing specifications for material, equipment, and services.
- May train and supervise lower-level staff.
- May apply knowledge of data processing systems to procedures of the work unit; assists in the preparation of the unit's budget; maintains effective liaison within the department, with other departments, and other agencies.
- Represents the division at interdepartmental meetings, with outside agencies, and with vendors.
- Performs related duties as required.
QUALIFICATIONS
A typical way to obtain the requisite qualifications to perform the duties of this class is as follows:
Education and/or Experience:
- Bachelor's degree or higher in a Business Administration, Public Administration or a closely related field, and one (1) year full-time paid experience in a staff capacity analyzing and making recommendations for the solution of problems of organization, systems and procedures, program, budget or personnel. Experience and/or education in a related field may be substituted on a year for year basis, up to two (2) years.
- Personal computer and software applications (i.e., Microsoft Office, Excel & PowerPoint).
- City organization, operations, policies, and objectives.
- Assigned Division's principles, guidelines, and best practices
- Research and analytical methods.
- Methods of report presentation.
- Basic purchasing and budgeting practices utilizing financial software (i.e., Tyler Munis).
- Basic personnel principles.
- Office Management practices.
- Department or division policy and procedure, including safe working environments.
Skill and/or Ability to:
- Compile, analyze and evaluate data.
- Communicate effectively orally and in writing.
- Meet approved minimal physical and medical standards.
- Establish and maintain effective working relationships with others.
WORKING CONDITIONS
Employee accommodations for physical or mental disabilities will be considered on a case-by- case basis. Positions in this class normally:
- Require vision (which may be corrected) to read small print.
- Perform work which is primarily sedentary.
- May be required to use personal vehicle in the course of employment.
- Is subject to inside and outside environmental conditions.
- May be required to attend periodic evening meetings and/or to travel within and out of City boundaries to attend meetings.
- May be required to work evenings and/or weekends.
Applications will be screened and evaluated for relevant training and experience. Applications must be complete, and include any and all required documents. Only those applicants determined to be among the most qualified may be invited to participate in the selection process which will consist of the following sections:
- Supplemental Questionnaire, no weight
- Written exam, weighted 50%
- Oral exam, weighted at 50%
Supplemental questionnaires are used to evaluate applicant's indicated abilities with the ideal candidate profile. Applicants must achieve a cut-off score of 70% or above on the written, performance and oral examination to be placed on the eligibility list. Passing the written, performance and oral examination does not guarantee an invitation to the selection interview. The Human Resources Department reserves the right to invite those amongst the highest scoring to the next phase of the recruitment.
Revisions to a testing component during a recruitment process can be made at the discretion of the Human Resources Department. Applicants will be notified by email if a revision is made. An eligibility list will be established in accordance with the City's Personnel Rules, Rule VI, Employment List Procedures.
OTHER INFORMATION
The City of Carson is an Equal Opportunity Employer. Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call Human Resources for assistance at (310) 952-1736.
APPOINTMENT
Any offer of employment, or acceptance of an employment offer, is contingent upon passing live scan, background check and other tests. All new employees are required to take a loyalty oath.
The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions contained herein may be modified or revoked without notice. All statements made on the job application are subject to investigation and/or verification. Inaccurate and/or false statements will be cause for disqualification, removal from the eligibility list or discharge from employment.
IMPORTANT NOTICE: THIS POSITION IS OPEN, INTERNAL AND PROMOTIONAL.
CURRENT CITY OF CARSON EMPLOYEES
Please do not use your City of Carson email address as part of this application. You must indicate a personal email address in order to receive communications and/or notices from Human Resources throughout the recruitment process.
City of Carson
Summary of Employee Benefits
Carson Professional Supervisors Association (CPSA)
CalPERS Retirement Formula
- 3%@60 Formula - Employees hired before May 6, 2011.
- 2%@55 Formula - Classic Members hired on or after May 6, 2011.
- 2%@62 Formula - New Members hired on or after January 1, 2013.
- Employees pay the full Employee Paid Member Contribution on a pre-tax basis.
- 1959 Survivors Program - level 4.
- The City contracts with CalPERS for medical benefits, which offers employees a choice of various HMOs and PPOs.
- The City will pay the full family HMO premium from Kaiser Permanente of Los Angeles Region (including Riverside and San Bernardino counties) for each Unit member and eligible dependents. These employees shall receive 75% of the lowest 2-party premium to be deposited into the employee's City-sponsored deferred compensation account.
- The monthly dental plan is fully paid by the City.
- These employees shall receive 75% of the premium to be deposited into the employee's City-sponsored deferred compensation account.
- Employees may purchase vision care through payroll deduction from wages and/or with any remaining cafeteria money.
- $100,000.00 Basic Group Term Life Insurance premium paid by the City.
- Deferred Compensation Plan is available, employee participation is optional.
- Deferred Compensation City match per calendar year as follows: one thousand, five hundred dollars ($1,500.00) for Supervisors, and one thousand dollars ($1,000.00) for Professional unit members.
- City Paid premium.
Monthly Accruals
11.33 hours Upon Appointment
13.33 hours Commencement of 6th year
16.66 hours Commencement of 11th year
Additional 10 hours per year, in addition to 16.66 Commencement of 20th year
Additional 20 hours per year, in addition to 16.66 Commencement of 21st year
Additional 30 hours per year, in addition to 16.66 Commencement of 22nd year
Additional 40 hours per year, in addition to 16.66 Commencement of 23rd year
100% paid at separation.
700 maximum accrual hours.
Sick Leave
- 10 hours accrued per month.
- 1/2 of the value of accrued sick leave balance paid at separation (up to 760 hours).
- 1,200 maximum accrual hours.
- 14 paid holidays per calendar year.
- Exempt employees accrue 10 hours per month with a max accrual of 160 hours.
- The City provides professional development pay in the amount of six hundred dollars ($600.00) payable in the first quarter of the fiscal year.
- The City will reimburse employees up to the California State University in-state rate (per semester, quarter, or academic year).
- The City shall pay a monthly health insurance premium for eligible retired unit members as follows:
required minimum contribution
Full-time service with Carson and the amount the City pays
at time of retirement for active Unit members
0 - 4.99 years 0%
5 years 50%
6 years 60%
7 years 70%
8 years 80%
9 years 90%
10 years 100%
Longevity Pay
- 2 1/2% of the prevailing pay rate upon attaining 15 years of service credit.
- 5% of the prevailing pay rate upon attaining 20 years of service credit.
- 7 1/2% of the prevailing pay rate upon attaining 25 years of service credit.
For more information, please click on the link below.
01
1. The following supplemental questions will be used to assist us in screening your application. You are required to answer each of the following questions truthfully and completely. This questionnaire will be used to determine if you meet the minimum qualifications for this job. Your responses to this questionnaire may also be used to evaluate your qualifications beyond the minimum requirements, as part of the application screening process. As such, please take the time necessary to answer the questions thoroughly. Applications submitted without a completed supplemental questionnaire, or those that say see resume or application, may not be considered. It is imperative that your responses to the questionnaire provide a true and accurate reflection of your background. Additionally, your answers MUST be supported by the information you have entered in your general application. Responses which cannot be substantiated by information contained in your application will be deemed invalid. Falsification, exaggeration and misrepresentation will result in your disqualification. Your responses will be evaluated as submitted. Do you agree to answer the following questions truthfully and completely AND understand that falsification or overstatement of your qualifications is grounds for disqualification of your application?
- Yes
- No
02
Which one of the following statements best describes the highest education you earned?
Please note: Proof of education (AA degree or higher) must be attached at the time of submission with your application.
- I earned a high school/GED certificate.
- I earned an Associates degree.
- I earned a Bachelor's degree.
- I earned a graduate degree.
03
In detail, please describe your experience providing administrative support in a professional working environment. Indicate the employer for which you worked, the position you held and how long you performed this work.
04
For the degree completed and selected above, please list your major area of study, (e.g. civil engineering, etc.). If you have no degree mark N/A
05
Have you ever worked for a municipality or government agency?
- Yes
- No
06
Do you have CIP (Capital Improvement Projects) experience with a public sector agency?
- Yes
- No
07
Please describe your experience with grant and contract administration. What was your role in the process? Please be specific.
Required Question