Touro University is hiring: Administrative Coordinator in Vallejo

Overview:

This is an exciting opportunity to join the dynamic Academic Affairs Department team in the College of Osteopathic Medicine of Touro University California. This position will work closely with the departmental leaders to help support all members of the department and with students, other campus faculty, and staff.

This position requires the learning & utilization of multiple software platforms, comprehending and working within university regulatory frameworks, planning/ organizing, proficiency at timely completion of complex administrative assignments, and data entry/input, collaboration, and management with departmental team on all-staff projects

Click the link below to see some of the Benefits offered to our employees here at Touro University California!

https://touro.box.com/s/gqjrzr90tp7claj8n8n4zfkrkx6i8vxz

Responsibilities:

• Work well within a team
• Responsible for scheduling and coordinating appointments and meetings, in-person or remote, and maintaining department and campus calendars.
• Responsible for keeping and maintaining meetings minutes.
• Responsible for preparing communications, such as memos, emails, meeting minutes, reports, and other correspondence.
• Write and edit documents, letters, reports, and instructional documents.
• Create and maintain filing systems, both electronic and physical.
• Assist with document formation, editing, and writing of Deans letters.
• Ability to utilize mail merge.
• Assist with editing/data entry as needed.
• Specific Responsibilities to Core Competencies in the Strong computer skills, such as familiarity or experience with SmartSheet, relational databases and SQL or MS Access preferred but not required
• Verbal, written correspondence with students, Touro staff and faculty, sites representatives and preceptors via e-mail, fax, phone, and postal service.
• Learn and operate Office 365, CANVAS, Teams, Zoom, TouroOne, and other programs/software and equipment used by TUCOM.
• Responsible for assisting with and maintaining records for the Academic Affairs department budget including processing departmental reimbursement, room reservations and catering requests as needed.
• Work closely with students to assist as needed with budgeting, planning, and logistics for Match Day
• Assist with Orientation, White, Coat, Graduation and other events as needed.
• Work with chair of the Admissions Committee and Admissions department to coordinate student interviews and COM recruitment events as needed
• Other duties and responsibilities as assigned.

Qualifications:

Bachelors Degree preferred, or equivalent job experience at healthcare/academic/business setting

Organizational and time management skills with meticulous attention to detail

Ability to take initiative and work independently, creatively, and in collaboration with others

Work experience that demonstrates a professional work style, including respect for confidentiality, the ability to exercise good judgment in stressful circumstances, ability to meet deadlines, be detail-oriented and be flexible with job assignments

Interpretation of department/college policies and procedures; assists with the development and implementation of new internal policies and procedures

Ability to lift items up to 5-10 pounds

CORE COMPETENCIES: identify the behavior an employee is expected to demonstrate.

Strong organizational skills

Ability to multi-task

Ability to interpret a variety of instructions

Ability to function with limited supervision and to prioritize and meet deadlines

Strong computer skills (Microsoft Office: Word, Excel, Outlook, PowerPoint, etc. Familiarity with SmartSheet a plus.

Ability to learn specialty/custom-designed software programs

Excellent verbal and written communication skills; customer service and interpersonal skills; ability to interact with administration, faculty, staff, and students

Experienced with working with other people in stressful situations

Maximum Salary:
USD $56,300.00/Yr.

Minimum Salary:
USD $45,040.00/Yr.