Clinical Research Administrative Assistant Job at PAVIR in Palo Alto

Palo Alto Veterans Institute for Research (PAVIR) is seeking a part-time Clinical Research Administrative Assistant I to provide administrative support for Maheen Adamson for the recently funded NIH/NIA R21 grant.

The Administrative Assistant will do administrative tasks such as setting up meetings, keeping all documents for data sharing across several sites up-to-date, regulatory updates and helping writing reports of the project as needed.

This a part-time position, located on site in Palo Alto, CA.

BENEFITS

PAVIR is delighted to offer a robust and comprehensive employee benefits package with exceptional offerings such as sick pay policies, a 401(k) with a fully vested 6% company match and 3% profit share, commuter benefits, wellness program, employee assistance program, and professional development training.

MAIN RESPONSIBILITIES:

General Administrative support:

· Assist with general administrative tasks, including regulatory and other data sharing documents used by various investigators in this multi-site study;

· Assist with staff events, accreditation preparation, and other administrative tasks as assigned;

Special Projects / Miscellaneous:

· Assist with conferences including room set-up, catering order, registration, and other miscellaneous tasks as needed.

QUALIFICATIONS:

• Required: High school diploma or equivalent;
  • 0 - 1 year of related experience;
  • Strong organizational skills and professional yet welcoming demeanor;
  • Ability to work with highly confidential and/or sensitive matters;
  • Ability to organize work, set priorities and use good time management;
  • Accuracy and attention to detail;
  • Ability to follow directions and procedures;
  • Ability to complete directed tasks independently;
  • Able to work cooperatively and with a positive manner;
  • Understanding of basic office procedures;
  • Good understanding of filing systems: alphabet, numerical and categories;
  • Skilled in tracking and follow-up methods;
  • Proficient in Microsoft Office suite - Word, Outlook, Power Point, and Excel;
  • Working knowledge of basic office machines - fax, printer, scanner;
• Desired: Currently enrolled in a Bachelor's degree program or Bachelor's degree.

PAVIR is a nonprofit foundation affiliated with the Veterans Affairs Palo Alto Health Care System (VAPAHCS). As a condition of employment, all PAVIR employees are required to have an approved appointment with VA and complete a background check before they can commence work.

PAVIR is pleased to be an Equal Opportunity Employer. Minorities, Women, Veterans, and Individuals with a Disability are encouraged to apply. We welcome and encourage diversity in the workplace regardless of race, color, religion, age, gender, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need special assistance or an accommodation to apply for a posted position, please contact jobs@pavir.org - Human Resources department.