Administrative Assistant - Community Outreach Job at Golden Gate Regional Center

Administrative Assistant

Salary Range: $47,618 - $57,141 Annually

You’re an administrative professional looking to use your experience to do meaningful work. GGRC is committed to assisting people with intellectual and developmental disabilities lead lives of liberty and opportunity. We are looking for an Administrative Assistant to provide administrative support to all areas of Community Services.

When you are considering a new job, it’s normal to have tons of questions. Here are a few things we get asked all the time:

Where will I work?

The Administrative Assistant position is a full time position operating out of the San Francisco office, offering an hybrid schedule.

What makes GGRC’s Team so special?

The people! GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate.

GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder).

Our flexible culture allows our professionals to live a balanced lifestyle between their work responsibilities and personal commitments.

Are you ready to learn more?

What will I do?

• Provide administrative support to members of the Outreach and Community Engagement team including but not limited to assistance with filing, maintaining records and online document management, and meeting set up/clean up support.
• Coordinate translation of agency documents as needed.
• Coordinate interpreters for Agency activities as needed.
• Assist in the documentation of Language Access and Cultural Competency Plan activities, progress, plan submissions, approvals, and funding expenditures.
• Support scheduling for Outreach and Community Engagement activities as needed.
• Provide administrative support to related meetings such as photocopying, agenda creation, email distribution, scheduling virtual meetings, etc.
• Send out approved messaging through social media platforms, constant contact, and email.
• Coordinate website posting of approved messages and content.
• Act as a liaison between Director of Community Services and/or Manager of Outreach and Community Engagement and Agency stakeholders in scheduling and information gathering as needed.
• Assist with researching potential new service providers and Community Based Organizations, including but not limited to translation and interpreter companies.
• Assist in identification of securing community spaces for outreach activities.
• Assist in gathering materials and supplies for outreach events as needed.
• Cover self determination plan email responsibilities during staff time off.
• Provide administrative assistance to the Director of Community Services, including but not limited to scheduling, filing, online document management, assistance with scheduling and expense tracking for travel, and project tracking.
• Participate in rotating front desk coverage for receptionist.
• Cover urgent Community Services Administrative Assistant responsibilities when needed.
• Performs other duties and responsibilities as assigned.

Requirements

• Experience with underserved populations desired
• Experience in managing tasks or small projects independently
• Ability to manage group list, multi-calendar management
• Ability to create tables, mail merges, form creation, pivot tables, look ups and graphing
• Ability to communicate verbally and in writing in a clear concise manner
• Ability to work with confidential material in a professional manner

Competencies

• Good communication skills
• Good interpersonal skills
• Collaboration/Team player
• Customer service oriented
• Excellent organizational and time management skills
• Ability to multi-task with competing priorities
• Well developed organizational skills
• Advanced familiarity with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook® or similar software applications.

Education

• Associate degree preferred
• Minimum two years’ experience working
• Spanish and/or Cantonese speaking strongly preferred

Physical Requirements

• Sitting, standing for long periods.
• Frequently walking, reaching with arms and hands, talking, hearing, feeling/touching, close up, peripheral, depth and ability to focus.
• Occasionally balancing, stooping, kneeling, crawling and crouching.
• Access to reliable transportation permitting travel

Benefits

What are the benefits to working with GGRC?
We offer a comprehensive benefits package including Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage

10% employer contribution to a 403(b) retirement account to help you save for the future!

GENEROUS TIME OFF BENEFITS!!!

No really, we mean generous:

13 vacation days, 15 sick days, 10 paid holidays, 4 personal holidays, 3 winter holidays, and up to 5 paid days for continuing education

What makes GGRC so special?

GGRC values diversity, we believe in creating an environment where people of all backgrounds can collaborate to find solutions to complex problems. We are community minded and passionate.

GGRC values each person as a full, robust, and unique individual and interacts with each person in a manner that is respectful and responsive. We endeavor to place each person at the center of his, her or their own life. We approach each person as an expert on his, her or their own life and identity with a clear and attentive inquiry into what is important to, as well as important for, that one person (whether coworker or person-served, family member or other stakeholder).

How to apply:

GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application.

Golden Gate Regional Center is an Equal Opportunity Employer.