Archdiocese of Newark is hiring: Part-Time Administrative Assistant in Newark

POSITION DESCRIPTION

Position: Part-Time Administrative Assistant

Department: Office of Vocations

Reports To: Associate Director

Classification: Non-Exempt

General Description

The Part-Time Administrative Assistant handles all clerical/administrative tasks and assists in the coordination of all programs for the Office of Vocations, ICS Seminary, South Orange, NJ.

Specific Duties/Responsibilities

The following specific responsibilities are representative of the duties required in this position. They may be unilaterally but reasonably changed based on the working environment and ministerial needs.

• Serves as support staff for the Associate Director and the Office Coordinator
• Organizes and maintains administrative files for the Vocations Office
• Composes routine correspondence for the office
• Updates and maintains contact lists
• Participates in Office of Vocations events, resources, and programs as needed
• Processes invoices for office expenses, communicates with RCAN accounts payable for follow-up when necessary; maintains record of expenses
• Maintains mileage expense reports for the Office of Vocations
• Manage office calendar
• Orders and maintains all office and event supplies
• Other duties as assigned

Qualifications/Skills

• Fidelity to the teaching of the Catholic Magisterium
• Practicing Catholic with letter of recommendation from Pastor
• Respect and love for the Catholic Priesthood 
• Commitment to always representing the Catholic Church and the Archdiocese of Newark in a professional manner.  
• Strong administrative efficiency, detail-oriented, and ability to multi-task
• Excellent organizational and time management skills
• Commitment to maintaining confidentiality
• Strong and dynamic interpersonal skills
• Ability to be a self-starter
• Excellent communication skills and the ability to take direction
• Computer literacy and proficiency in Google Suite, Microsoft Office, Asana, Teams, and Zoom; willingness and ability to learn new software programs
• Awareness and sensitivity to the cultural diversity of staff, volunteers, and applicants
• Positive individual with a vision for ministry

Education and/or Experience (Preferred)

• Associate degree in theology, business, or other related field preferred
• In lieu of an associate’s degree, a certificate from secretarial school, or the equivalent of 5 years office experience 
• Bookkeeping experience preferred
• Strong knowledge and support of the Catholic faith
• Experience working in a Church setting preferred

Physical Demands

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Minimal travel to Archdiocesan Center and Redemptoris Mater Seminary may be required.