Senior Administrative Support Specialist Job at The Building People in Washingto

The Building People, LLC, has a position open for a Senior Administrative Support Specialist. Responsibilities include providing the federal client with professional on-site administrative support to facilitate the operations of existing buildings and new small to large-scale construction projects. Projects may include space upgrades or modification/reconfiguration of spaces to meet the mission needs of clients.

• Key Responsibilities:
• Provides general document preparation, editing, and management support for project management and technical staff. Responsibilities may include maintaining a repository of contract deliverables; managing a reference/resource library; preparing and monitoring facilities for technical training, teleconferencing, and meetings, and other support documents.
• Records/Correspondence management support (includes Executive Correspondence), tracking, formatting, receipt, review, editing, document assembly, delivery, archiving, and disposition of documents and records
• Generating monthly Progress Summary Reports being reviewed by the off-site Project Manager and DHS Contracting Officer Representative (COR).

• A minimum of one year experience providing correspondence management support with skills including written correspondence, general office skills, and front office operations with Microsoft Office Suite 2016 and Internet Explorer.
• Utilize SharePoint to assist with tracking, reporting, and logistical support for workflow and processes.
• Handling the administrative business, planning, organization, and controlling the clerical aspect of the office including the preparation, communication, coordination, and storage of information/data while maintaining a process of work inside the office within the organization.
• Acting as a liaison with Information Technology (IT) Support to ensure that staff have appropriate IT equipment.
• Acting as the weekly/monthly Activity Report Coordinator, Virtual Office Coordinator and Organization Chart Coordinator when required
• Assisting with the accountability of IT assets
• For proposed Senior Administrative Support Personnel, the ability to pass a DHS “suitability” background investigation is a requirement

• Ability to work independently, in groups, and in a fast-paced environment.
• Drafting VIP Tour Procedures Kit for Program Manager’s review
• Managing VIP Tours and assisting with Visitor Access Requests (VAR)
• Arranging local travel (sedans/government vehicles)
• Scheduling and attending on/offsite Leadership and Team Meetings (includes drafting minutes for weekly, bi-weekly, and monthly meetings)
• Managing and maintaining executive and other leadership calendars
• Assistance in maintaining office supplies/property for immediate staff.
• Supporting Human Resource (HR) actions

• A bachelor’s degree in Business Administration from an accredited University recognized by the U.S. Department of Education.