Administrative Assistant (Mobility Services) Job at Vectour Group in Atlanta

Administrative Assistant (Mobility Services) 

We are seeking a highly organized and proactive Administrative Assistant to support the Vice President of Transportation Planning in managing day-to-day operations of paratransit services. The ideal candidate will be a skilled communicator and detail-oriented professional who excels in administrative coordination and thrives in a dynamic transportation environment. This role involves assisting with scheduling, project documentation, meeting preparation, and other tasks to ensure seamless operations within the department. 

Company Background  

Vectour Group (Vectour) is a leading transportation management and facilities support services company. With history dating back over 40 years, Vectour’s roots are in the transportation industry. Vectour is a provider of exceptional transportation, staffing, facility support, and outreach engagement services with a mission to be a trusted service provider.  

We hire individuals who make safety and customer service their top priorities. The Eligibility Administrative Assistant will work with a fantastic team within a well-respected organization in the metro Atlanta area that prides themselves on helping members of the community. 

Primary Duties and Responsibilities  

• Document Preparation: Draft, edit, and format reports, presentations, correspondence, and other documents related to paratransit services. 

• Data Management: Maintain accurate records and data for projects, including schedules, budgets, and progress updates. Assist in compiling and analyzing data for reports. 

• Meeting Coordination: Organize and facilitate meetings, including preparing agendas, distributing materials, taking minutes, and following up on action items. 

• Project Assistance: Support the VP in tracking project milestones, deliverables, and deadlines. Help coordinate project-related activities and communications with internal teams and external partners. 

• Communication Liaison: Serve as a point of contact between the VP and internal/external stakeholders. Ensure timely follow-ups and information sharing. 

• File Management: Develop and maintain organized filing systems for physical and electronic records related to transportation planning and paratransit operations. 

• Budget and Expense Tracking: Assist in monitoring budgets, processing expense reports, and reconciling accounts as needed. 

• Operational Support: Provide administrative assistance for operational initiatives, including compiling reports, developing operational workflows, and assisting in problem resolution. 

• Event Coordination: Assist in planning and coordinating department events, workshops, and training sessions. 

Qualifications & Skills  

• Education: Associate degree in Business Administration, Transportation, or a related field preferred; equivalent work experience considered. 

• Experience: Minimum of 1 year of administrative support experience, preferably within transportation, paratransit, or a related industry. 

• Strong organizational and time-management skills. 

• Excellent written and verbal communication abilities. 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with data management software. 

• Ability to handle sensitive and confidential information with discretion. 

• Attention to detail and ability to manage multiple tasks and projects simultaneously. 

• Positive attitude, with a proactive and adaptable approach to tasks. 

• Previous experience in customer service, public transit or paratransit. 

• Familiarity with scheduling software or transportation management systems 

Job Requirements  

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions upon request. 

Benefits  

Vectour is proud to offer: 

• Competitive Pay 

• Advancement Opportunities 

• Medical, Dental, Vision, Disability and Life Insurance 

• 401K With Employer Match 

• 7 Paid Holidays 

• Paid Sick Leave 

• Paid Vacation 

• Great Coworkers! 

Salary  

• $45,000 per year 

• Paid biweekly. 

Proposed Hours + Travel  

• On-site; Full-Time 

• Monday – Friday – 9:00 a.m. - 5:00 p.m. 

• Multiple Locations: MARTA Mobility – 1040 Brady Avenue, Atlanta, GA 30318; Vectour Group HQ – 241 Peachtree Street, Atlanta, GA 30303 

Disclaimer  

The duties and responsibilities listed above are subject to change and may not reflect all tasks required.  You can expect that as Vectour continues to grow and evolve, certain tasks may be re-distributed to concentrate skills. Any change in duties and responsibilities will be discussed with you in advance. 

Vectour Group is an equal opportunity employer and by doing so we will sustain and promote an inclusive culture that supports future growth for all. We aspire to have a culture where all people thrive and grow forward. We strive to attract and retain a diverse workforce therefore all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. 

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