Day School Administrative Assistant Job at Park Cities Baptist Church in Dallas

Job Title:

Department:

PCBC Day School

Part-Time

Reports To:

Director of PCBC Day School

FLSA Classification:

Non-Exempt

Principal Function:

The Administrative Assistant will support the daily operations of the PCBC Day School and managing childcare needs for the weekly Ladies Bible Study, Mothers of Preschoolers, and Special Events. This position is responsible for understanding all program standards including those of Park Cities Baptist Church, and the Texas Department of Family and Protective and Regulatory Services as it relates to a licensed program. The Administrative Assistant will work under the general supervision of the Day School Director with some demand for independent judgment and action.

Job Description

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position.

ROLES AND RESPONSIBILITIES

• Process and maintain accurate new student enrollment records.
• Maintain records of current students and alumni.
• Manage billing records through Brightwheel, Childcare Management Software.
• Process billing invoices, reimbursements and reconcile department credit cards through Nexonia Expense Management Tool.
• Have a good understanding of Touchpoint, the Church Database Management Tool and Mazevo Scheduling Tool.
• Maintain accurate attendance sheets for all Weekday Ministries.
• Procure childcare staffing needs through external agencies such as Child Care Careers or Child Care Resources Staffing, as needed.
• Obtain a CPR certification and first aid training every two years.
• Document the occurrence of accidents/incidents and notify the Day School Director immediately.
• Assist parents with consistent and timely addressing parents’ concerns, answering questions and requests.
• Ensure office supplies and resources are available, neat, and ready for daily use.
• Demonstrate enthusiasm and show pleasure in working with and caring for young children.
• Show respect to and relate positively towards children and adults.
• Maintain and organize the Day School office space neatly in preparation for routine School tours.
• Be available to be a Floater in classrooms, as needed.
• Other duties as assigned by the Director.

EDUCATION AND EXPERIENCE

• Associate’s or Bachelor’s Degree in Business or a related field a plus.
• 4-5 years of minimum experience in an Administrative type of role.
• Proficient in the Microsoft Suite (Word, Excel, PowerPoint, Outlook, OneDrive, Teams).
• Excellent organizational skills with the ability to multi-task.
• Sound written and oral communication skills with the ability to engage in a professional, hospitable, and courteous manner.
• Self-starter and the ability to perform tasks independently and assume ownership in the role.
• Strong work ethic with team attitude.

GENERAL REQUIREMENTS

• Be a believer in Jesus Christ and committed to a lifestyle of following and knowing Him.
• Be a worshipper of the Living God, determined to worship Him in spirit and truth.
• Be involved in ongoing discipleship for spiritual growth and encouraging those around you to do the same.
• Be committed to the mission of the church to lead all generations to love Jesus.
• A spirit of dedication, commitment, flexibility, and responsiveness
• The ability to listen and respond to counsel.
• Be a person of integrity and honor in all matters in and out of the church.
• Be dedicated to excellence in all that is done in the church to the glory of God.