Administrative Assistant Job at IPE DEVELOPMENTS LLC in Miami

Job Summary:

IPE DEVELOPMENTS LLC is seeking a skilled and proactive individual to join our administrative department as a Secretarial and Administrative Assistant. In this role, you will be responsible for a wide range of secretarial and administrative duties to support the efficient functioning of the department. Your exceptional organizational skills and attention to detail will contribute to the overall success of our team.

General Accountabilities:

• Compose and produce business correspondences, reports, and related materials, or provide guidance to other staff members involved in producing these materials.
• Review and sign materials as authorized, ensuring accuracy and quality.
• Edit documents produced by others to enhance clarity, consistency, and professionalism.
• Maintain confidentiality and control access to sensitive information, such as staff personnel files.
• Respond to inquiries and requests for information, utilizing your comprehensive knowledge of departmental and company policies and procedures.
• Serve as an internal resource to administrators or staff members, providing guidance on departmental and company procedures.
• Perform administrative duties associated with scheduling and coordinating meetings, as well as planning events.
• Coordinate with vendors to arrange services, prepare meeting agendas, gather and organize supporting information, and oversee the production and distribution of related materials.
• Oversee office operations to ensure smooth day-to-day functioning.
• Schedule, assign, and prioritize workload, setting appropriate deadlines to ensure timely completion of tasks.

*Please note that the company reserves the right to add or change duties as needed.

Job Qualifications:

• Education: Associate's degree in a relevant field.
• Experience: 1-2 years of related experience in a secretarial or administrative role.
• Skills:
  • Excellent written and verbal communication skills to effectively interact with colleagues and stakeholders.
  • Strong service orientation, demonstrating a helpful and cooperative attitude in assisting others.
  • Proficiency in administration and clerical tasks to ensure efficient office operations.

Join our dynamic team at IPE DEVELOPMENTS LLC and contribute to our success by bringing your exceptional organizational skills and dedication to detail to this important administrative role.