Administrative Assistant Job at HALL CPA GROUP in Kings Park

About Us:

As a fast-growing professional service firm, we are committed to providing outstanding accounting services to our clients. We are dedicated to professionalism, teamwork and fostering a positive work environment. We are currently seeking a motivated and detail-oriented Administrative Assistant to assist our team and help us continue providing excellent service to our clients.

Position Overview:

The Administrative Assistant will play a pivotal role in ensuring the efficient workflow of our office operations. The ideal candidate will have a strong attention to detail, the ability to handle multiple tasks at once and a desire to learn and grow. If you are friendly, motivated and always one step ahead, we would love to hear from you!

Key Responsibilities:

· Provide top-notch customer service, both in person and over the phone.

· Perform a variety of clerical duties such as scanning, copying and saving documents digitally.

· Support tax professionals with administrative tasks.

· Schedule meetings, manage calendars and handle correspondence.

· Assemble paper and PDF tax returns for client delivery.

· Use various software systems to assemble tax returns.

· Answer phone calls, respond to inquiries, and direct clients to appropriate staff.

· Help manage office supplies and equipment, ensuring the office runs efficiently.

Qualifications:

· Previous experience in an administrative role, ideally in an accounting office.

· Excellent written and verbal communication skills.

· Proficiency in Microsoft office and Google Workspace.

· Willingness to learn in a fast-paced environment.

· Strong organizational skills and attention to detail.

· A proactive attitude and ability to handle confidential information with discretion.

· High school diploma required; associate’s degree preferred.

· Availability to work extended hours, including weekends, during peak tax season.

Salary:

· We offer a competitive salary commensurate with experience.