Office Assistant

Overview: Position: Office Assistant (Front Desk) Location: West Palm Beach (On-Site) Position Summary: The Office Assistant performs a wide range of executive, administrative, and general support duties of a highly responsible and confidential nature for Human Resources, Accounting, and the C-Suite team, while build rapport with company employees and ensure a professional, responsible, and effective experience within Olympusat. Responsibilities: Responsibilities & Duties: Manage the reception area in a professional and polite manner, serving as the first point of contact for guests, employees, job candidates, and vendors; Perform general administrative tasks, such as answering and directing phone calls; handling email, faxes, files, meeting minutes, mailings, and deliveries; Ensure the office is clean, stocked, and organized, especially the reception, kitchen, conference rooms, stockrooms, storage closets, and communal areas; Assists in the planning, coordination, and follow-through of any business activities and commitments of the Human Resources, Accounting, and C-Suite team; Makes travel arrangements for executives, ensuring they meet the executives travel requirements and preferences (i.e., preferred hotel/room, aircraft, airline, airport, ground transportation); Prepares/drafts travel itineraries with all travel details and email them to the executives and add them to Outlook calendar; Assist in the preparation of and submission of monthly expense reports; Assists in the coordination Weekly Managers Meeting and ensuring the conference room is organized, clean, and stocked with any items needed for the meetings; Support HR team members functional areas, including new hire orientation and onboarding, employee benefits, recruitment, employee engagement, HR file maintenance, and regulatory compliance; Ensure seamless functioning and communication between the various departments; Complies with all company policies and high level professional standards; Assists in expenditures reconciliation; Perform other related duties as assigned. Qualifications: Minimum Job Requirements: Associate degree in Business Administration, required; 1 year experience in a similar role, required. Extraordinary attention to overall quality of the final product; Flexible, self-starting, and tenacious with an exceptional aptitude for dealing with ambiguity; High proficiency in Microsoft Excel, Word, and Outlook, required; Bilingual (Spanish/English) required. Must be fluent, both oral and written; Must be able to maintain the highest level of confidentiality and handle sensitive information concerning the organization; SHRM certification is a plus but not required.