Office Assistant

Description Job Profile Office Assistant Jacksonville, FL Southeast Utilities of GA, a Congruex Company, is looking for an Office Assistant to join our construction team. Learn more about our operating unit at www.congruex.com/southeast-utilities-of-georgia/. Who is Congruex Congruex designs and builds broadband and wireless communications infrastructure. The work we do enables everything in the modern world to operate, from healthcare and energy to transportation and social interactions. We deliver turn-key network solutions under a single platform by aligning our engineering and in-market construction operating units. Our vision is to be the best end-to-end provider of network services in the U.S. and our core values of GRIT connect everything we do. We are building tomorrow, together. Will you join us? Your New Job Job Summary: Our operating unit provides full-service construction, repair and emergency services related to Cable TV, Telephone, Fiber-Optic communications, and Power construction including underground trenching, plowing, missile, and directional boring and aerial construction. And we are looking for an Office Assistant to join our team. The Office Assistant plays a vital role in ensuring the smooth operation of the office by providing administrative support to various departments. Job Responsibilities: This role is responsible for answering phones, managing schedules, organizing files, and maintaining office supplies. The Office Assistant will assist in preparing documents, reports, and presentations, as well as support staff with travel arrangements, event planning, and other clerical duties. The position also involves assisting with special projects, including subcontractor onboarding, where they assess qualifications, verify insurance and licenses, and ensure compliance with safety regulations. Strong organizational skills, attention to detail, and the ability to handle multiple tasks are essential for success in this role. Required Skills & Qualifications: A positive can-do attitude and openness to trying things new ways GRIT values - Guts, Reliability, Innovation, and Teamwork Clerical Support Answer and direct phone calls and inquiries. Schedule meetings and appointments. Greet and assist visitors. Maintain filing systems. Sort and distribute mail and packages. Manage Sitetracker licenses for SEU. Document Preparation Draft and edit correspondence and reports. Maintain spreadsheets, presentations, and databases. Prepare meeting minutes and documentation. Supply Management Manage company shirt orders. Monitor and order office supplies. Maintain office organization and coordinate with cleaning staff. Office Operations Oversee office equipment (copiers, printers, etc.). Coordinate office activities, events, and travel arrangements. Handle building-related requests (parking, validations). Financial Assistance Process invoices and expense reports. Assist with basic bookkeeping tasks. Communication and Coordination Assist with internal/external communications. Coordinate between staff, departments, and external partners. Support to Senior Staff Provide administrative support to executives. Prepare agendas and documents. Handle sensitive information with discretion. Data Entry and Maintenance Input and maintain data accuracy in systems. Special Projects Assist with research and special assignments. Help plan events and large group arrangements. Subcontractor Onboarding Assess qualifications and licenses. Manage contracts, insurance, and compliance. Maintain up-to-date records of subcontractors. Desired Skills & Qualifications: Previous experience in the telecom, utility, construction, and/or engineering industry. At minimum 3 years' experience in a similar role. Excellent communication skills. Time Management scheduling meetings and appointments. Prior event planning including travel. Strong problem-solving skills. Why Work At Congruex No matter what role you play, you are an important part of the One Congruex Family. We offer: Medical, Dental & Vision Benefits 401(k) Program with a Company Match Free Wellness Resources & Marketplace Discounts Paid Maternity & Parental Leave Paid Basic Life Insurance & Voluntary Options The pillars of Congruex culture are GRIT, safety, inclusion, and family. The Fine Print: We will determine salary based on skills and experience in relation to the function of the role, as well as equity to employees in similar roles. Some benefits have eligibility criteria. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. This document does not create an employment contract, implied or otherwise, other than an "at-will" employment relationship.