Events & Marketing Coordinator

Organization: NAIOP Massachusetts Posted: 2/12/2024 City: Needham Location: Massachusetts Country: United States Primary Category: Administrative Type of Position: Full-Time DESCRIPTION & DETAILS Company Background: NAIOP Massachusetts, The Commercial Real Estate Development Association, represents the interests of more than 1800 members involved with the development, ownership, management, and financing of office, lab, industrial, mixed use, multifamily, retail, and institutional space in the Commonwealth. Part of an international commercial real estate association, the Massachusetts chapter provides outstanding education and networking opportunities and advocates for policies that advance the commercial real estate industry. Position Overview: The Events & Marketing Coordinator will report to the Director of Marketing & Business Development and will be responsible for the execution and marketing of timely and profitable events, educational courses, and professional development offerings. Responsibilities: Events • Plan, coordinate and execute quality, timely and profitable events, educational courses and professional development offerings. • Manage virtual and in-person event logistics (venue, speaker prep, event day set-up, event materials, etc.) • Negotiate and confirm all contracts, including meeting room charges, AV, food and beverage, etc. • Work with Director of Marketing & Business Development to monitor event revenue and expenses and take corrective action to meet financial goals. • Set up, track and manage event data in Association Management System. • Conduct evaluations of meetings and events, incorporating the results into future plans. • Coordinate creation and production of event materials (program descriptions, name tags, PowerPoint presentations, handouts, and signage). • Comply with all continuing education requirements and oversee all course development, facilitator selection and implementation. • Support event attendees with phone, online and onsite registration inquiries. Marketing • Update web site and utilize social media accounts to share NAIOP events, opportunities and advocacy work. • Continually seek out new programmatic offerings that refresh and strengthen the value of membership. • Work with members to implement community service and charitable opportunities for NAIOP. • Coordinate and engage with other real estate trade groups on collaborative initiatives. • Staff the Developing Leaders (young professionals) Committee and initiatives Qualifications: • Unwavering commitment to quality work, attention to detail, and excellence in organizational and project management and customer service. • Ability to manage tasks independently and work within a small team. • Able to handle a variety of constituencies and manage multiple tasks simultaneously. • Excellent written, verbal and interpersonal communication and negotiation skills are a must. • Candidate must be able to perform basic manual labor such as the preparation, set-up and breakdown of event equipment. Ability to carry up to 25 lbs. periodically. • Valid driver’s license and consistent access to vehicle required. • Knowledge of meeting facility food-and-beverage operations and AV. • Practical experience in budgeting, program planning and coordination • Strong proficiency with Microsoft Office Suite, WordPress, Constant Contact, Canva, and all social media platforms required. Experience with association management or database management system a plus. • All staff are in office Tuesday – Thursday (with some Monday and Friday meetings/events). Events before and after traditional work hours are required. • 5 years of experience in event planning. Association experience a plus. HOW TO APPLY Salary commensurate with experience. Interested candidates should submit a cover letter and resume to Tamara Small (smallnaiopma.org ) with the subject line Events & Marketing Coordinator. Applications must be received by March 1. J-18808-Ljbffr