Princeton University
Staff Accountant Full Time - Finance
Princeton University, Princeton, New Jersey, United States,
Payroll Staff Accountant responsible for processing PPPL’s subcontractor payroll and distribution in the PPPL business system. Support the Payroll team by performing administrative functions to ensure documentation is maintained for various payroll related transactions.
Ensures that all data and electronic processing of PPPL’s subcontractor payroll and distribution in the PPPL business system is completed on time and in accordance with PPPL policy. Perform administrative functions and maintain documentation for payroll related transactions.
With an eye on the future and in response to national priorities, PPPL also has begun a strategic shift from a singular focus on fusion energy to a multi-focus approach that includes microelectronics, quantum information science, and sustainability science. We are committed to equity, diversity, inclusion and accessibility and believe that each member of our team contributes to our scientific mission in their own unique way. Prepare and process the PPPL subcontractor payroll related data in the PPPL business system in accordance with PPPL Policies. (Prepare, distribute, and reconcile entries for PPPL’s subcontractor payroll. Coordinate and communicate with subcontractors, Princeton Technical Representatives (PTRs) and the Accounts Payable Team to ensure that subcontract payroll transactions
are properly recorded. Coordinate with PPPL Human Resources to obtain and maintain backup documents including Employment/Status Authorizations (ESAs), Additional Payments, Off-cycle Payments, and awards and bonuses. (Coordinate with the Budget Office to obtain and maintain documentation for Payroll RFBAs. (Send overtime reports to supervisors and monitor that required approvals are obtained. Maintain the timesheet payroll exceptions and obtain proper employee and supervisor approvals. (Maintain backup documentation for employee terminations and retirements. Analyze and adjust accounts as needed. (Maintain and update the PPPL Payroll Policies and work instructions for applicable areas of responsibility. (Responsible for other routine and special projects as requested by General Accounting & Payroll Manager or Head of Accounting. (Bachelor’s Degree in Accounting or Finance with a minimum of 3 years’ related experience working in Accounting. Experience in a DOE M&O Contractor environment is a plus. Expertise in interpreting and applying policies and procedures. Expertise in performing financial functions including: preparation and posting of journal entries, adjusting entries, payroll accruals and encumbrances. Ability to independently research, interpret, analyze, compile, and present data and information. Strong communication skills, both written and verbal to effectively prepare and deliver financial briefings, documentation, reports and financial advice to Laboratory personnel, and/or other external organizations and agencies. Ability to work on a computer for extended periods of time. Proficient in Microsoft Office Word, Excel, PowerPoint; and Google Applications. This position requires bending, reaching, and lifting of office files, reports or records, typically weighing 10 pounds or less.
Hybrid position remote work capabilities 2 days per week with 3 days onsite. Princeton University is an
Equal Opportunity/Affirmative Action Employer
and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from participation in certain foreign government talent recruitment programs. All PPPL employees are required to disclose any participation in a foreign government talent recruitment program and may be required to withdraw from such programs to remain employed under the DOE Contract.
Ensures that all data and electronic processing of PPPL’s subcontractor payroll and distribution in the PPPL business system is completed on time and in accordance with PPPL policy. Perform administrative functions and maintain documentation for payroll related transactions.
With an eye on the future and in response to national priorities, PPPL also has begun a strategic shift from a singular focus on fusion energy to a multi-focus approach that includes microelectronics, quantum information science, and sustainability science. We are committed to equity, diversity, inclusion and accessibility and believe that each member of our team contributes to our scientific mission in their own unique way. Prepare and process the PPPL subcontractor payroll related data in the PPPL business system in accordance with PPPL Policies. (Prepare, distribute, and reconcile entries for PPPL’s subcontractor payroll. Coordinate and communicate with subcontractors, Princeton Technical Representatives (PTRs) and the Accounts Payable Team to ensure that subcontract payroll transactions
are properly recorded. Coordinate with PPPL Human Resources to obtain and maintain backup documents including Employment/Status Authorizations (ESAs), Additional Payments, Off-cycle Payments, and awards and bonuses. (Coordinate with the Budget Office to obtain and maintain documentation for Payroll RFBAs. (Send overtime reports to supervisors and monitor that required approvals are obtained. Maintain the timesheet payroll exceptions and obtain proper employee and supervisor approvals. (Maintain backup documentation for employee terminations and retirements. Analyze and adjust accounts as needed. (Maintain and update the PPPL Payroll Policies and work instructions for applicable areas of responsibility. (Responsible for other routine and special projects as requested by General Accounting & Payroll Manager or Head of Accounting. (Bachelor’s Degree in Accounting or Finance with a minimum of 3 years’ related experience working in Accounting. Experience in a DOE M&O Contractor environment is a plus. Expertise in interpreting and applying policies and procedures. Expertise in performing financial functions including: preparation and posting of journal entries, adjusting entries, payroll accruals and encumbrances. Ability to independently research, interpret, analyze, compile, and present data and information. Strong communication skills, both written and verbal to effectively prepare and deliver financial briefings, documentation, reports and financial advice to Laboratory personnel, and/or other external organizations and agencies. Ability to work on a computer for extended periods of time. Proficient in Microsoft Office Word, Excel, PowerPoint; and Google Applications. This position requires bending, reaching, and lifting of office files, reports or records, typically weighing 10 pounds or less.
Hybrid position remote work capabilities 2 days per week with 3 days onsite. Princeton University is an
Equal Opportunity/Affirmative Action Employer
and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from participation in certain foreign government talent recruitment programs. All PPPL employees are required to disclose any participation in a foreign government talent recruitment program and may be required to withdraw from such programs to remain employed under the DOE Contract.