IT Purchasing Coordinator

Job Description

CooperVision, a division of CooperCompanies (NASDAQ:COO), is one of the world's leading manufacturers of soft contact lenses. The Company produces a full array of daily disposable, two-week and monthly contact lenses, all featuring advanced materials and optics. CooperVision has a strong heritage of solving the toughest vision challenges such as astigmatism, presbyopia and childhood myopia; and offers the most complete collection of spherical, toric and multifocal products available. Through a combination of innovative products and focused practitioner support, the company brings a refreshing perspective to the marketplace, creating real advantages for customers and wearers. For more information, visit www.coopervision.com.

Job Summary:

The IT Purchasing Coordinator plays an essential supporting role in the efficient operation of the various IT procurement processes. By accurately and efficiently processing requisitions and purchase orders, tracking receipt of goods and services and maintaining supplier relationships, the role ensures that the department and company have the necessary materials and supplies to meet demand. Attention to detail, strong organizational skills, and a keen understanding of budgeting and negotiation are essential qualities for success in this role.

Responsibilities

• Using the two company ERP systems and in keeping with defined work instructions, keep accurate and up-to-date records of all purchases, including prices, quantities, delivery dates and receipt of goods and services. Ensures that all information is documented and easily accessible for reference and reporting purposes.
• Oversees and processes purchase requisitions and reviews for clarity, accuracy and completeness; assigns appropriate codes; initiates requests to vendors for quotes, updates, order status and revises and corrects requisitions based on multiple criteria.
• Performs a wide variety of clerical duties in support of the purchasing function; responds to questions regarding purchasing policies and procedures; maintains files on purchase orders and requisitions processed.
• Collaborate with various members of the IT organization to determine their procurement needs. Prepare requisitions and purchase orders, ensuring accuracy and compliance with company policies and procedures. Send purchase orders to suppliers and monitor their fulfillment.
• Establish and maintain good relationships with suppliers and vendors. Conduct regular supplier evaluations to ensure quality, on-time delivery, and competitive pricing. Work with the indirect purchasing organization and IT staff to negotiate favorable terms, conditions, and discounts with suppliers to optimize cost savings for the company.
• Monitor stock levels and anticipate future needs. Recognize potential stock shortages or excesses and take appropriate action to address them.
• Address any discrepancies or issues related to purchases, such as incorrect shipments, damaged goods, or delays. Collaborate with suppliers and internal stakeholders to resolve problems promptly and effectively.
• Assist in developing and monitoring departmental budgets. Ensure that purchasing activities align with approved budgets and financial guidelines. Identify cost-saving opportunities and propose strategies to optimize procurement processes.
• Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.
• Responds to phone calls, emails and other requests for information concerning the status of requisitions and purchase orders; resolves problems involving missing, broken or incorrect materials received; communicates with departmental employees for potential updates/revisions on requisitions and purchase orders; works closely with accounting department regarding many aspects of orders and processes.
• Trains new employees on purchasing process and systems and acts as subject matter expert for these processes and tools.

Travel Requirements:

Approximately 5%.

Qualifications

Knowledge, Skills and Abilities:

• Ability to accurately process and maintain detailed records and documents.
• Capable of managing multiple tasks simultaneously and prioritizing work effectively.
• Able to communicate clearly and professionally with suppliers, vendors, and internal stakeholders.
• Able to support negotiation of favorable terms, conditions, and prices with suppliers.
• Capable of conducting market research and analyzing data to make informed purchasing decisions.
• Experience with procurement software and systems to manage purchase orders, track inventory, and generate reports.
• Familiarity with procurement policies, procedures, and industry standards.
• Skilled in identifying and resolving issues related to purchasing, such as delivery delays or quality concerns.

Work Environment:

• Normal Office Environment
• Prolonged sitting and using a computer
• Able to work in a global/multi-time zone environment, if needed

Experience:

• 3 to 5 years proven experience as a Purchasing Clerk or in a similar procurement role.
• Familiarity with basic accounting principles and budget management.
• Proficiency in using Microsoft Office Suite (Excel, Word, Outlook).
• Strong mathematical and analytical skills.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy in data entry and record-keeping.

Education:

• High school diploma or equivalent.

Affirmative Action/Equal Opportunity Employer. Minority/Female/Disability/Veteran

For U.S. locations that require disclosure of compensation, the starting base pay for this role is between $49,982.00 and $60,923.00 per year and may include cost of living adjustments. The actual base pay includes many factors and is subject to change and modification in the future. This position may also be eligible for other types of compensation and benefits.

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