State of Oregon
Office Specialist 2, Superintendent's Office (Ontario)
State of Oregon, Ontario, OR, United States
Initial Posting Date:
11/22/2024
Application Deadline:
12/02/2024
Agency:
Department of Corrections
Salary Range:
$3,817 - $5,020
Position Type:
Employee
Position Title:
Office Specialist 2, Superintendent's Office (Ontario)
Job Description:
Office Specialist 2, Superintendent's Office (Ontario)
Snake River Correctional Institution - Ontario, Oregon
Oregon Department of Corrections
Are you looking to join a team of passionate professionals? The Snake River Correctional Institution is seeking a highly motivated Office Specialist 2 in the Superintendent's Office. Apply today and begin your career with the Oregon Department of Corrections!
About the Job - Your Role
As an Office Specialist in the Superintendent's Office, you will provide confidential, clerical support to the Supervising Executive Assistant as well as essential support services to the Superintendent's Office. This position is responsible for general office support functions including word processing, data entry of confidential information, preparing correspondence, memorandums, and reports. This includes relaying messages, filing, and providing clerical/research assistance with various forms of communications or requests from adults in custody, staff, public officials, and the general public.
This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
Minimum Qualifications:
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
OR
An associate degree in any field.
OR
An equivalent combination of education and experience.
Requested Skills:
Working Conditions:
Work is performed in a prison housing maximum, close, medium, and minimum-security adults in custody (AICs). There is an inherent responsibility to provide assistance through recall and/or reassignment during adult in custody unrest and other emergency situations occurring at the institution.
Duties may involve standing or sitting for long periods of time. Carrying and/or pulling heavy loads, bags, packages, and files to and from various workstations may be required.
All employees are required to use a computer for electronic mail and related AIC work systems in the regular performance of their duties. Operation of a computer is necessary in completing a majority of job assignments within this position.
Work schedule is driven by institution need in providing support services to respective sections, in accommodating requirements of Section 41, Article 1 of the Oregon State Constitution (previously known as Ballot Measure 17), and in accommodating scheduling requirements of Parole Board and Courts. Work schedules are assigned by management as per the Collective Bargaining Agreement.
This position functions under considerable pressure through changing deadlines, detailed tracking, and constant interruptions. The incumbent must be flexible in completing job duties at a variety of work stations, be flexible in providing coverage for other OS2s within this section who need assistance and be flexible in working within the guidelines provided by more than one direct supervisor.
All employees shall be expected to interact with co-workers, AICs and the public in a professional, respectful manner. This includes refraining from any type of behavior, action or language that could be perceived as hostile, discriminatory, intimidating, violent or abusive.
Office Specialist 2's are hired to the classification and are subject to being moved to other Office Specialist 2 work assignments within the institution to meet the operational needs of the agency.
About the Department:
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to promote public safety by holding offenders accountable for their actions and reducing the risk of future criminal behavior.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Additional Information - Please monitor your Workday and email accounts. You may be contacted through Workday or have additional tasks to complete.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Under Oregon Law, qualifying veterans may apply for veterans' preference. Review our veterans' preference page for details about eligibility. Please note - if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application.
Questions:
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter: Cynthia Rodriguez, Cynthia.Rodriguez@doc.oregon.gov
Reference Number: Req-169879
11/22/2024
Application Deadline:
12/02/2024
Agency:
Department of Corrections
Salary Range:
$3,817 - $5,020
Position Type:
Employee
Position Title:
Office Specialist 2, Superintendent's Office (Ontario)
Job Description:
Office Specialist 2, Superintendent's Office (Ontario)
Snake River Correctional Institution - Ontario, Oregon
Oregon Department of Corrections
Are you looking to join a team of passionate professionals? The Snake River Correctional Institution is seeking a highly motivated Office Specialist 2 in the Superintendent's Office. Apply today and begin your career with the Oregon Department of Corrections!
About the Job - Your Role
As an Office Specialist in the Superintendent's Office, you will provide confidential, clerical support to the Supervising Executive Assistant as well as essential support services to the Superintendent's Office. This position is responsible for general office support functions including word processing, data entry of confidential information, preparing correspondence, memorandums, and reports. This includes relaying messages, filing, and providing clerical/research assistance with various forms of communications or requests from adults in custody, staff, public officials, and the general public.
This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
Minimum Qualifications:
Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
OR
An associate degree in any field.
OR
An equivalent combination of education and experience.
Requested Skills:
- Experience with programs such as Microsoft Word, PowerPoint, Publisher, Outlook, and Adobe Pro;
- Experience with Excel spreadsheets including formulas and dashboards;
- Experience with Microsoft Outlook including managing calendars, scheduling appointments, meetings, and conferences;
- Importing/exporting media;
- Answering multi-line telephone system and screening incoming telephone calls;
- Preparing a variety of reports, memos, different types of correspondence (proofreads documents for general clarity, punctuation, grammar, spelling, capitalization and typographical errors);
- Strong communication skills (verbal and written);
- Organizing, prioritizing, attention to detail;
- Experience meeting deadlines;
- Ability to work in a fast-paced or high-pressure work environment;
- Experience working within a team.
- Experience with AS400 system;
- Experience with AFAMIS system;
- Experience working in a law enforcement or correctional environment;
- Certified in LEDS (Law Enforcement Data System).
Working Conditions:
Work is performed in a prison housing maximum, close, medium, and minimum-security adults in custody (AICs). There is an inherent responsibility to provide assistance through recall and/or reassignment during adult in custody unrest and other emergency situations occurring at the institution.
Duties may involve standing or sitting for long periods of time. Carrying and/or pulling heavy loads, bags, packages, and files to and from various workstations may be required.
All employees are required to use a computer for electronic mail and related AIC work systems in the regular performance of their duties. Operation of a computer is necessary in completing a majority of job assignments within this position.
Work schedule is driven by institution need in providing support services to respective sections, in accommodating requirements of Section 41, Article 1 of the Oregon State Constitution (previously known as Ballot Measure 17), and in accommodating scheduling requirements of Parole Board and Courts. Work schedules are assigned by management as per the Collective Bargaining Agreement.
This position functions under considerable pressure through changing deadlines, detailed tracking, and constant interruptions. The incumbent must be flexible in completing job duties at a variety of work stations, be flexible in providing coverage for other OS2s within this section who need assistance and be flexible in working within the guidelines provided by more than one direct supervisor.
All employees shall be expected to interact with co-workers, AICs and the public in a professional, respectful manner. This includes refraining from any type of behavior, action or language that could be perceived as hostile, discriminatory, intimidating, violent or abusive.
Office Specialist 2's are hired to the classification and are subject to being moved to other Office Specialist 2 work assignments within the institution to meet the operational needs of the agency.
About the Department:
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to promote public safety by holding offenders accountable for their actions and reducing the risk of future criminal behavior.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
- Family health, vision, and dental insurance
- Vacation, sick leave, and 11 paid holidays
- 21 days paid military leave for national guard and reserve components
- Optional short and long-term disability
- Term life insurance
- Fully paid retirement program
- Oregon Saving Growth Plan
- Flexible spending accounts for health and childcare
- And more
- After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
- Top candidates will be referred to the hiring manager.
- The hiring manager will review your application and schedule interviews.
- Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
- Final candidates will have a background check, PREA check, and reference checks.
- A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
- A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Additional Information - Please monitor your Workday and email accounts. You may be contacted through Workday or have additional tasks to complete.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Under Oregon Law, qualifying veterans may apply for veterans' preference. Review our veterans' preference page for details about eligibility. Please note - if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application.
Questions:
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter: Cynthia Rodriguez, Cynthia.Rodriguez@doc.oregon.gov
Reference Number: Req-169879
- Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
- Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
- ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
- Only applications that are complete and submitted by the application deadline will be considered.
- This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
- We may use other factors to help us decide who will move forward, such as your related work experience, education, and overall professionalism of your application materials.
- This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.