Business Office Manager - Day Shift

Position Summary

Supervise, coordinate, and perform business office functions under the direction of the Administrator in accordance with sound accounting practices.

Essential Functions

• Prepare and submit reports on a timely basis as required and directed by Administrator, this company and governmental agencies
• Accumulate and maintain, in an organized manner, vital statistics relating to admissions, discharges, deaths, transfers and daily census of facility residents
• Prepare and submit monthly resident billings for services provided
• Responsible for monthly Medicaid, Medicare, and other insurance billings along with timely follow-up with intermediaries on delinquent payments
• Monitor and manage the accounts receivable collection process
• Pursue past due accounts persistently and maintain proper back-up documentation
• Obtain and submit all required documentation to bill third party payers as per program/company guidelines
• Maintain financial records including cash receipts, cash disbursements; accounts receivable, accounts payable, payroll journal, and general ledger as directed
• Attend department head meetings, seminars, and workshops, when approved, to assure current knowledge of State and Federal laws and regulations pertaining to bookkeeping functions
• Be responsible for ensuring daily bank deposits are made and reconciling all facility cash and checking accounts
• Verify that resident trust is accurately recorded
• Provide statistics to audit and reimbursement for year end processing
• Maintain an accurate accounting of patient trust funds including monthly reconciliation and quarterly statements to responsible parties. Reconcile petty cash for Patient Trust Fund daily
• Participate in the resident admission process by providing explanations of the facility's rates, billing cycle and payment terms, including collecting the first month's advance payment upon admission
• Supervise and oversee other business office clerical staff, as assigned

Licenses, Education, and Experience

• * Business Degree or experience in health care facility; office management preferred
• Organized and detailed in work performance
• Good communication skills with excellent self-discipline and patience
• Genuine caring for and interest in elderly and disabled people in a nursing facility
• Comply with the Residents' Rights and Facility Policies and Procedures